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4. make reports, directly or through a designee, to the Committee and the Ramsey County Board as deemed appropriate; and 5. perform such other duties as are incident to the office and properly expected by the Committee. c. The duties of the Vice Chair shall be as follows: 1. in the absence of the Chair, to perform the duties of the Chair; and 2. to perform such duties as may be requested by the Chair. d. The Radio System Manager shall serve as executive secretary to the Committee and shall provide for all correspondence, reporting, and recordkeeping functions for the Committee, consistent with Minnesota Statutes Chapter 13 and statutory retention laws. 4.05 Powers and Authorities of the Committee a. The Committee shall assist the County in reviewing and evaluating the performance of the Dispatch Center to ensure that the service meets the needs and expectations of the communities and public safety user agencies. b. The Committee shall make recommendations to the County Manager and to the Radio System Manager concerning voice and data communications systems relating to public safety agency dispatching, public service information, education and advertising programs, and any other matter relating to the provision of emergency communications services. c. The Committee shall periodically review operations and make recommendations on the operations, standards, and budget for the Dispatch Center. d. The Radio System Manager shall report to and serve at the pleasure of the County Manager as advised by the Committee relating to the functions involving consolidated dispatch services for the Members. The County Manager will work with the Radio System Manager in an expeditious manner to resolve any concerns raised by the Committee. If, however, a majority of the Committee is not satisfied with the outcome, the County Manager will take appropriate personnel action, which may involve termination. e. The Committee shall perform such other duties as may be requested by the Ramsey County Board of Commissioners. 4.06 Meetings and Voting a. The Committee shall meet at least quarterly during the first Year this Agreement is in effect. Thereafter, the Committee members shall determine the frequency of regular meetings. In addition, a special meeting may be called by the Chair or by a majority of the then -current Committee members. b. Each public entity with a member on the Committee shall be responsible for complying with requirements of State Statute relating to open meetings. c. Committee members may not appoint proxies. d. Each Committee member shall have one vote. e. A decision of the Committee shall require approval by a majority of the Committee members, provided there is a quorum in attendance. f. A quorum of the Committee shall require one half of the Committee members plus one to be in attendance at the time of any decision. g. At its first meeting, the Committee shall adopt a process for resolving tie votes. Article V. Dispatch Center Operations and Services 5.01 Mission The Mission of the Dispatch Center is to provide both field responders and citizens the best emergency communication service making maximum use of personnel and technology. 5.02 Day -to -Day Operations a. Day to day operations of the Dispatch Center will be under the direction of the Radio System Manager. 5.03 Services a. Emergency communications and dispatch services shall be provided on behalf of the City, the County, and other Members 24/7/365 for police, fire, and emergency medical services. b. The Dispatch Center will utilize a two -stage dispatching system whereby telecommunicators will take incoming requests for service and relay them to dedicated dispatchers who will be assigned for police calls as well as those for fire and emergency medical calls. This will not impact the County's ability to cross train dispatchers for fire and police dispatch. •'/ c. Standardized procedures will be formulated with input from user groups. Customization of procedures for participating agencies will be provided to the extent such customization can be accommodated by the Computer Aided Dispatch System.