2006 09-14 CC PACKET - Laserfiche WebLink

Home

CITY OF GEM LAKE Office of the City Clerk 1369 County Road "E" East �_— Gem Lake, MN 55110-5231 Telephone: ( 651 ) 426 - 6443 Email: gemlakecity@aol.com Facsimile: ( 651 ) 426 - 6444 95�7z City Clem fnou!(�mea�i° �loyai cSoio/ Co61en 7/-V tram DATE: 21 August 2006 FROM: Fritz Magnuson TO: Mayor Emeott & City Council RE: Staff Report For Consent Agenda Gentlemen, The following is my report for the period 31 July 2006 through 18 August 2006: 1. PLANNING COMMISSION. The report of Interim Planning Chair Lindner is attached. The next Planning Commission meeting will be held in concert with the City Council Workshop on 05 September 2006. Mr. Lindner has asked that the following items be added to the September Workshop agenda: a) Review with SEH of (proposed) PUD and RMU sections for the zoning ordinance. 2. ENGINEER/PLANNER CHANGE: Stephan Higgins has left SEH for a position with the City of Coon Rapids and Mark Nolan has left SEH for a position with Olson Planners. Their replacements have already worked on Gem Lake projects and include Justin Gese as City Engineer and Dan Jochum as City Planner. Justin worked on the Scheuneman Road sewer and Dan Jochum was already working with Mark Nolan and maintains connections to the Metropolitan Council. 3. POLICE. The Contract Cities Sheriff's Group met on Thursday, 17 August 2006. Minutes of the July meeting and the August Agenda are attached. Discussion included tools and weaponry currently deployed, computer connectivity for officers in the field, future use of community service officers, budget and administrative offenses. 4. LEGAL. I spoke with Mr. Kelly today regarding historic perspectives of several members of the business community. At Mr. Schillings request, I have prepared and sent Mr. Kelly a package consisting of all ordinances, all rosters and contact points, proposed open space maps, and other relevant information. I suggested an ordinance review to determine that existing ordinances are adequate for what they regulate be first priority followed by a recommendation on ordinances needed with prepared ordinances to be used where possible. I also suggested Mr. Kelly contact Mr. Gale regarding the next generation of annexation proceedings. 5. PUBLIC RELATIONS. I spoke at length with Barry Zevan on 15 August 2006 providing background, history and opinions. 6. CITY HALL. Craig Rafferty and I met at White Bear Township on Friday, 18 August 2006. Discussion of a pro forma of an RFP, JPA and joint meetings. Craig Rafferty has completed a wonderful RPF presentation using what is obviously tremendous expertise. See meeting portion of agenda. 7. JOB DESCRIPTION. I continue to codify my activities of the last 2 years to determine hours spent on definable projects looking to an Administrators Job Description. I have also searched the International Municipal Managers Association for details. 8. PUBLIC WORKS. Contracts have been reviewed by Mr. Kelly, executed and forwarded to SEH and T.A. Schifsky. All streets are marked, trees have been removed from Haven Lane, and work should begin this week or next. Bonds have been sold and funds will be electronically deposited on August 23`a 9. WATER PLAN. The Water Plan as prepared by Jim Norton and his team from SEH will be presented at the October workshop meeting. 10. FINANCE. A proposed budget will be presented for consideration on 21 August 2006. Said budget should represent our best estimate of next years funding. I have completed an audit of the County Road E/Highway 61 project and sent out appropriate invoices to Vadnais Heights and Ramsey County. I have also completed an audit of the 2006 road improvements and will be reimbursing the General Fund from bond proceeds this week. 1 I . SEWER. A problem with Martin Meier's sewer stub has surfaced. His contractor completed his sewer connection and then after closing the ditch notified Mr. Meier that the connection was too high for pure gravity discharge and that an ejector pump would be necessary in his basement. Mr. Mitchell and I are working on a resolution to the matter. 12. SEWER. Dedication of the Hillary Farm sewer and a fully executed Bill of Sale from Mr. McNulty have been completed. The sewer system at Hillary Farm is now officially owned by Gem Lake. New sewer rates have been accepted without any problems. 13. SEWER. City Engineer, Justin Gese, advises he will complete the sewer maintenance plan and have it ready to receive proposals which in turn should provide for implementation and first services provided in October.