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Regular City Council Meeting Monday,July 25, 2011 Page 24 ly 11, 2011 as previously anticipated. Going forward in future years, Mayor Roe expressed confidence that the process would continue to improve. Councilmember Pust expressed her interest in this year's documents providing comparable year information, not just this year's information. Councilmember Pust expressed her preference for two years back and two years forward to pro- vide a long-term picture. Mr. Miller clarified that there would be no historical cost of 2011 programs; as staff didn't track costs in the same way they presented the budget program. Mr. Miller advised that the City Council would receive a historical account per pro- gram for 2011, 2012 and 2013; but not line item budget costs, only through the historical tracking by department. Mr. Miller advised that it would be a monu- mental task for staff to track anything beyond current tracking for the 200 pro- grams. Mr. Miller advised that the percentage allocations were based on the time- spent process completed by staff, with some manual corrections as needed; but that it provided a one-time calculation, with indexing for increased personnel and supply costs, that should remain fairly accurate on an annual basis as those cate- gories remain costed out. However, Mr. Miller reiterated that the costs were not tracked on a more minute level of detail. At the request of Councilmember Pust, Mr. Miller clarified that the City changed programs in 2011, department by department and based on the four categories summarized for each department, compiled in one report based on the current priority-based budget process. Mr. Miller noted that there would be one report for tax-supported and one for non-tax-supported budgets. Councilmember McGehee suggested a new software program or revising the ex- isting program to provide the level of detail requested of Councilmembers Will- mus and Pust. Mr. Miller noted the significant cost and staff hours involved, and changes for staff responsible to check and record receipts to accommodate cost tracking. Mr. Miller advised that the City had not followed such a procedure for twelve (12) years. In response to Councilmember McGehee, Mr. Miller clarified that the format of the software was for accounting purposes, not budget purposes; and ad- vised that changes as suggested by Councilmember McGehee would take the rest of the year just to plan out; in addition to the educational need for about thirty (30) different people accountable for tracking and recording receipts to be re- trained. Mayor Roe noted completion of the time spent study in lieu of the other method as recommended by Councilmember McGehee.