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Regular City Council Meeting Monday,July 25,2011 Page 26 Mr. Miller reviewed the intent of the RCA; and clarified that the CIP Task Force had directed a budget reduction of 2%, not 3.8%, that was addressing tools and smaller equipment not capitalized and previously in the operating budget in 2011. At the request of Councilmember Pust, Mr. Miller clarified that the City had spent or would spend $236,000 in 2011 as appropriated and it needed to be reflected one time; but would not be built into the base going forward. Mayor Roe noted that his point was that he remembered that many of those items were CIP items for 2011, not operating items. Mr. Miller noted that not all CIP was funded through the levy. Mayor Roe requested a list of those items not operating items but showing up in department budgets; and to provide consistency annually. Councilmember Johnson philosophically questioned if CIP items would then needed to be paid out of reserves or if there was adequate funding in the CIP mov- ing forward. Mr. Miller advised, theoretically that the CIP should be sustainable in the current year; however, that was not the case and rationale for those items appearing in the operating fund. Mr. Miller noted, however, that an entirely different approach was being used for 2012 and 2013. Councilmember Johnson noted that it should then be a wash, with no mechanism provided in 2011,but mechanisms created moving forward. Councilmember Pust concurred with Mr. Miller's explanation and rationale on this issue. Councilmember Pust reminded Mr. Miller of her need of the spreadsheets from the July 11, 2011 meeting that she had been unable to attend. At the request of Mayor Roe, Mr. Miller clarified that the spreadsheets were accu- rate using a formulaic approach by department but distribution within those divi- sion was not yet accurate, but was being revised by staff and in process. Councilmember Willmus requested that bench handouts and other budget docu- ments be dated for easier reference. Mayor Roe asked that the detail documents be made available to the City Council before the August 8, 2011 meeting packet.