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C. Upon review and approval of the reimbursement request, the Council will distribute to the Grantee the approved reimbursement request amount. No payment will be made if the Grantee is not current in its reporting requirements under article V. Distribution of any funds or approval of any report is not to be construed as a Council waiver of any Grantee noncompliance with this agreement. ACCOUNTING AND RECORD REQUIREMENTS Documentation of Project Costs and Income. All costs charged to the grant project, must be supported by proper documentation, including properly executed payrolls, time records, invoices, contracts, or vouchers, evidencing in detail the nature and propriety of the charges. Accounts and Records. The Grantee agrees to establish and maintain accurate* detailed, and complete separate accounts and records relating to the receipt and expenditure of all grant funds, including all project documents, financial records, supporting documentation, and the property records required by paragraph 7.11. These project accounts and records shall be retained intact by the Grantee for at least three (3)years following the end of the Grant Period set forth in article V1, paragraphs 6.02, below. Records relating to the installation, operation, and maintenance of best management practices must be maintained for at least three(3)gears beyond the design or useful l r fe whichever is longer. These requirements shall survive close-out of the grant agreement. 4.03 Audit. The Grantee agrees to keep and maintain books, records documents, and other evidence pertinent to its performance under this agreement in accordance with generally accepted accounting principles and practices,consistently applied. Such books, records, documents and other evidence Sri 1 l be maintained until the latest o f: Complete performance of this agreement; or 2. T uee (3)years following the Grant Period; or 3. If any litigation,claim, or audit is commenced during said three (3) year period, when all such litigation, claims or audits have been resolved. During the time of such maintenance, authorized representatives of the Council (and the 'Legislative Auditor and/or Mate Auditor in accordance with Minn. Stat. §f 13.o6, subd. 4) will have access to al l such hooks, records, documents, accounting practices and procedures, and other evidence for the purpose of inspection, audit, and copying during normal business hours. The Grantee will provide proper facilities for such access and inspection. These requirements shall survive close-out of the grant agreement. V. REPORTING AND MONITORING ICE UIRE M ENTS 5.01 work Plan. The Grantee shall prepare and submit a detailed work plan for Council approval within forty-five}(45)days of execution of this grant agreement. The Work plan shall be in xhu format specified by the Council and shall contain the level and types of information required by the Council. The work Plan shall include the specific geographic area and water resources affected by the grant project, the tasks to be undertaken together with schedules and costs, a detailed budget, and the individuals responsible for the tasks. The Grantee agrees to submit a monitoring plan, a quality control plan, and other information requested as a condition of approval of the work Plan. I�'k -3- ..