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REQUEST FOR COUNCIL ACTION DATE: 4113/98 ITEM ISO: F-4 Department Approval: Manager Reviewed: Agenda Section: Q�:2� 0- Reports and Recommendations Item Description: Authorization for Irrigation Planning Services BIROJITI The 1998 PIP and the Langton Lake Development Plan both contain significant irrigation projects. The Parks and Recreation Department has considerable experience in dealing with irrigation systems which include Central Parr, Roseville Cedarholm Golf Course and Veterans Parr ballfield, we have completed extensive research on the latest and best systems and have concluded that the system and equipment provided by Toro Inc. is the best investment for the community excuse: The sprinkler heads gear system is made of brass and steel. The competitors are made of plastic. The longevity is three times that of plastic thus saving on maintenance. The issue before the Council is that there are two wags in which to specify this p roduC 1. One is to specify the product brand and a 'tor approved equal statement". This would allow competitors to bid a product that also has brass and steel parts to compete. 2. The ' is simply to specify brass and steel parts without the brand name. The ramifications of this choice are that MTI , a turf product supplier (they do not directly bid pr `ects) will provide design services at no charge to the City of Roseville as they have recently 1 done in Woodbury, Chanhassen, Coon Rapids and Inver Grove Heights if we use option 1. If we do riot list the specific product and "or approved equal, they will charge us 45 per hour for the service. This would cost us approximately $1200. It is important to note that there will stilt be competitive bids using option I because we are bidding 'Installation and not product. POLICY OBJECTIVE The proposal meets the requirements of the public bidding process and allows for the City of Roseville to obtain the best product at competitive rates. FINANCIAL IMPLICATION Monies for the projects are contained in each of the approved authorization to bid projects. The Council would need to approve the additional $1200 for consulting services if option 2 1s selected. The Council will need to approve the final bids in all of the above projects.