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9REQUEST FOR COUNCIL ACTION DATE: 121 09102 ITEM NO.: XI. B. Department Approval: Manager Reviewed: Agenda Section: Consent Item Description: Final contract acceptance for Larpenteur Avenue Streetscape, City Project P-SW-99-14 Background: Larpenteur Avenue Streetscape, City Project P-SW-99-14, was awarded to Environmental Associates, Inc. on June 27,2000. The installation of streetlights, vegetation, sidewalk and other decorative elements were constructed in conjunction with Ramsey County's road reconstruction project. This work was completed during 2000 and 2001. At this time, all final punch list items have been completed, and the contractor has requested final payment. Policy objectives: City policy requires that the following items be completed to finalize a construction contract: • Certification from the City Engineer verifying that all of the work has been completed in accordance with plans and specifications. • A resolution by the City Council accepting the contract and beginning the one-year warranty. Financial implications: Larpenteur Avenue Streetscape was a Federal Transportation Enhancement Project. Construction costs were eligible for a 80120 cost participation split. The project was expanded substantially after the feasibility report was approved as a result of additional federal funds being made available. Please see attached financing summary for details. The final contract amount, $2,070,993.29 is $132,011.29 greater than the awarded amount of $1,938,982. This represents an increase in contract of approximately 6.8%. 3.5% of this is due to unanticipated coordination issues between Ramsey County's Reconstruction Project and the Streetscape Project. 3%is from additional work needed to complete the project and 0.3% is from quantity overruns. This project was started at the end of the County's reconstruction project. There were areas that the County's plans did not take into account the City's streetscape plans and vice versa. As a consequence, additional grading and retaining wall work needed to be done. Additional water services were tapped for sprinkler systems, electrical conduit for streetlights, and drainage corrections for Roseville Center. Much of the additional work and quantity overruns were the result of concerns brought to us by property owners. As is our practice, we corrected additional items brought to us by property owners, these included drainage concerns, sod replacement, driveway slopes, sprinkler damage, and wall extensions. These extras added to plan quantities and caused a portion of the cost overruns.