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Regular City Council Meeting Monday, September 26, 2011 Page 28 Mayor Roe asked staff to respond to whether the ASU process had been use and rationale for doing so or not doing so; and clarification of the weighting of catego- ries. City Manager Malinen advised that the ASU process was used on only one project, a construction project, to-date; and clarified that this was for architectural services. Mr. Malinen questioned if the ASU process was prudent, cost-wise, for a small professional services contract such as this. Mr. Malinen clarified that staff had been typically applying a best overall value process, and while not exactly the same as used on construction projects, it had been used by staff for 4-5 profes- sional service contracts to-date; and advised that the ASU process had not been engaged, as staff had experience with the best value process; and had been satis- fied with vendors hired to-date by using that process, and in accordance with the policy direction from the City Council to use such a process. Mr. Malinen ad- vised that it was always staff's intent to save money; and expressed his belief that staff had continued to refine and reinforce the best value process along the way. Mayor Roe questioned how different staff's best value process was from the full- fledged ASU process, and how it differed from construction versus professional service contract considerations. City Manager Malinen advised that professional services were not bound by statu- tory bid requirements or through a best value procurement process, as typically expended for construction projects. Mr. Malinen noted that the best value pro- curement process allowed for some deviation, and when the City Council adopted that policy, they made a distinction to avoid statutory requirements for construc- tions projects versus hiring of professional services; with the City then not re- quired to do a formal bidding process, but to use this best value procurement process for construction. Mayor Roe questioned if the five (5) weighted categories used for these services were on par with the best value procurement process. City Manager Malinen was unsure if they were comparable in each case, since they were subject to what professional services were being sought and whether the price was driving whether it held more weight. Chief O'Neill noted that the five (5) categories used were the same as used by the ASU program; but that their weighting or scoring mechanisms were proprietary and there was no way for staff to know that. Mayor Roe asked if the methodology for weighting, and resulting conclusions were the City's, with Chief O'Neill responding affirmatively.