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W <br />To* Steven Sarkozy, city Manager <br />From. Steven D,, Gatlin, Director of Public Works <br />RE: CITY COUNCIL WORK SESSION CONS I DERATION FOR AMENDMENT <br />To CURRENT POLICY FOR SELECTING AND RETAINING CONSULTING <br />ENGINEERS <br />Date: April 14, 1993 <br />Background: In 1990, the City Counc i 1 adopted a policy for <br />selecting andLretaining consulting engineerse The policy was <br />used as a basis fpr selecting the three existing municipal <br />engineering consultants who serve Roseville in our municipal <br />engineering pool The process was also used to select one soil and <br />g g <br />eotechnical engineering firm which provides these services to <br />the citys <br />The policy provides that the initial selection shall be for a <br />period of three years and after the three year contract period <br />expires, a new selection process Faust be repeated. We would have <br />the option of retaining the same three firms, adding new firms to <br />the pool to replace existing firms, or amending the policy. <br />it is suggested that the policy needs minor amendments to "fine <br />tune" the process to provide better engineering services while <br />maintaining competitive fees* <br />Initially, staff found that while we were generbLlly well served <br />with the three general municipal engineering firms in'a pool <br />concept, limit ing our selection of firms to just the pool <br />prevented us from optimizing available technical expertise in <br />specific project specialties* Initially, the process we used to <br />select the firms required that each of the three firms be able to <br />provide the full spectrum of required engineering services* To <br />meet our needs, if the firms did not have in -house expertise, <br />they formed joint ventures with other firms to provide the <br />outside services not available within the firm. While this <br />apprbach.provided the full range of services from each firm,, it <br />limited the city's ability to select firms from outside the pool <br />to provide these services if desired. <br />We believe a more appropriate method of handling this would be to <br />increase the number of firms in the pool but use a similar <br />process to initially establish the pool. This will allow us to <br />have more than one firm to select from for individual, technical <br />proj <br />