1993_0426_packet - Laserfiche WebLink

Home

Page 2 Steven Sarkozy April 14, 1993 firms did not have in�hourse expertise and had contracted with outside firms. We were not comfortable with these outside firms and as a result were limited in who we might select for the work. It is suggested that the policy he amended to provide changes in the selection and retention process as follows le Expand the size of the pool of firms from three general municipal and one soil geotechnical firm to up to six general municipal, two geotechnical, and two environmental firms. 2. Remove the criteria that a firm automatically be dropped out of the pool after two three -year periods. 3. Eliminate the requirement that each firm be part of a mandat intervi . ew and use a more informal_ process to personally meet key personnel,, Policy objectives: These suggested policy amendments are consistent with the original - intent of the consulting engineer selection process. We believe these amendments will enhance the policy by allowing staff more flexibility in selecting fins from an already established pool for the required technical services. Each firm would be required to sign an _engineering services contract with the city and provide an established fee schedule, This will allow more freedom of choice in -looking at a variety of firms but yet using an established process to originally select these firms. Financial implications: This process should have. -no impact on engineering service fees* The new policy may provide more competitive pricing since fee schedules will be required from all firms in the pool. currently, fee schedules were not requested from sub - consultant firms retained by the original three master firms who are in our current pool. .6taf f recommendation: Staff recommends that the council implement the amended process for selecting and retaining consulting engineers at the -next council meeting on April 26, 1993* If the council concurs with the suggested changes, we will implement a new process according to the. - attached schedule,, For council information we have also included a proposed consultant experience evaluation form and a list of required engineering services. we propose that this form be sent out to ,.each consultant that we have determined to be pre�qual i f ied and a response solicited from them regarding their areas of technical expertise. This information will be used to determine which firms will be evaluated for specific services*