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REQUEST FOR CODNCIL 7►CTION DATE: 4/26/93 Department Arval: Manager Reviewed: ITEM No. f P,,- Agenda Section: Reports and Recommendations Item Eescription: Approval of plans and specifications and authorizing ad for bids, John Rose Minnesota oval. ice system mechanical building, City ` Proj ect 92-23 Background: The Council recently awarded bids for the ice system for the John Rose Minnesota oval. Bids were received in late March and the contract was awarded at a special meeting on April 5, 1993 Work will begin on that contract in appro imately , 3 o to 45 days. In addition to the ice system, it will be necessary to have a mechanical building provided as part of the project to house the mechanical equipment. The plan is also to provide storage for the ice resurfacer within the mechanical building. The attached site plan and building renditions show the location, elevations, and floor plan for this building.' This building will be located at ice level in the'southeast portion df the site. In order to have the mechanical building complete to house the refrigeration equipment, it is necessary to have plans approved at the April 26, 1993, council meeting. Policy objectives: By past policy and state law, it is necessary for the city Council to approve plans and -specifications for projects prior - to- bidding. once the approval of the plans is granted, an advertisement will be run and bids received for the project. Financial implicatfonst As the Council is aware, this project has had are extremely tight budget throughout its design And preliminary construction. At this point, we have allocated $210,000 for the mechanical building and a 5% contingency for a total budget of $220,000. In discussing the budget with the architect, he beleives this is minimally adequate. We will bid a second bay in the building for an additional ice resurfacer as an alternate. Also, several other minor amenities for the building will be bid as alternates, The following budget i-s an updated summary of expenditures to date and anticipated expenditures based on bids received and architect estimates for building components. This budget represents the first phase of the pro3ect as it has been identified in past discussions. with council.