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REQUEST FOR COIINCIL ACTION DATE: 4/8/93 ITEM INTO . s Department Ap Manager Reviewed., Agenda Section: Item Description. Award of bid, John Rose Minnesota oval, bandy/ speed skating facility, Project . M-92-23, Background: As directed by City Council, bids were received recently for the construction of the ice system for the John Rose Minnesota Oval The proposal was done as a design /build proposal to allow creativity in design and flexibility in materials and products. Compared to the traditional low bid award process in analyzing this bid award, criteria to consider must include the following items: 1. Base bid Alternate bids 3. Design team qualifications 4* Design team concept drawings 59 project design Bids were received for the project on March 25, 19 9 3 . A summary of the hid from each bidder as analyzed by the project engineer, Bonestroo, osene, Anderlik, and Associates, is attached for council review. -The low base bid was submitted by Shingobee Builders in the amount of $21058FOOOs All the other bids are summarized on the atta0hed form. Bonestroo, Rosene, Anderlik, and Associates, through project engineer Jim Maland, has provided a detailed analysis of all the bids regarding not only the base bid but also bid alternates, design team qualifications, and an analysis of the design concept drawings for the project.' ro j ect . ' . Policy objectives: Based on past practice, the City Council has awarded the contract to the lowest responsible bidder. In this case, the contract award must also be based on other criteria as previously defined since the bid is a design /build concept. Financial implications: while the price for the ice system is slightly higher than originally estimated, we believe the bid figure from hingobee Builders is the most responsible bid and should be awarded. Council was provided an updated oval budget dated March 31, 1993, analyzing the current Oval budget including costs incurred to date for