1993_0114.ws.special_packet - Laserfiche WebLink

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POLICY OBJECTIVE The city currently has a policy for selection of consulting engineers. The policy al lows selection of special consultants for unique projects. The policy we currently have would allow a consultant to be selected from itside the pool for design of a facility such as the John Rose Minnesota OVAL. Council approval of the contract for engineering design services with BRA is necessary. Also, council concurrence for canceling the existing design consultant contract with BRW is required,. FINANCIAL IMPLICATIONS We have discussed on several occasions the budget for the OVAL project, The council is aware of the tight financial situation relating to the project. The present budget for engineering and architect service fees includes a figure of $72,000 for ice system design. In discussions with Mr. Lemberg, as a result of the tight budget, he had agreed to reduce his fees to approximately $50,000, The attached proposal from Ronestroo , Rosene, and Anderl ik indicates an engineering fee for design of the ice system of $89,000. This is $17,000 more than the original contract with BRW and $39,000 more than the re- duced contract amount. We are confident that more detailed engineering analysis will be provided by the BRA proposal than would have been avail - able through the BRW arrangement and the higher fee appears justified. The proposal from Bonestroo, Rosene and Anderlik also has a section regarding design of the building for the compressor system and the ice resurfacing equipment. originally, this work was to be included in the building design architect contract with BRAT. Since the ice system re- quires installation of the compressor equipment in a building and power provided to this building, it is appropriate that the building should be onstructed, in conjunction with the ice system. The total fees for design and construction services f or the building portion of the project to house mechanical equipment and ice resur f avers is $26,000. Payment will be made to the consultant on an hourly basis with upper limits established in the proposal. STAFF RECOMMENDATIONS Based on this change in scope of the project, staff recommends that the original BRAT contract be canceled. # New contracts should be renegotiated with individual consultants as required. New contract would include a separate contract with TKDA under the exist- ing engineering services contract for sports architecture and design services for lighting, scoring and timing devices, sound system, electri- cal system, and other miscellaneous support facilities.. Site engineering can be handled by an amendment to the existing BRW civil engineering services contract to allow completion of the grading portion of the OVAL contract. If the financing is arranged for a major building addition to the existing ice arena for support for the OVAL, a contract with BRW architects should be negotiated separately for this work* Attached for council review is a proposed scope of service, project budget, and project schedule from BRA. we believe that all the informa- tion contained in this transmittal is appropriate and should be consid- ered. We have provided Bonestroo , Rosene, and Anderl ik our standard