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DATE: 10/20/03 ITEM: XI. D. Department Approval: Manager Reviewed: Agenda Section: Consent Item Description: Approving Certain Bids and Alternates for the City Center Redevelopment Project Background: Progress on the building project continues only slightly behind schedule. Staff is seeking council approval of additional items at this time to keep the project moving forward toward a 2004 completion. The City Council has approved 42 of the 45 bid groups for the City Hall and Maintenance Building Project. There were no bids received for Bid Group #30 (Display Boards) or Bid Group #36 (Wire Mesh Partitions). Dustin Schwake of McGough contacted three different companies for each bid group requesting quotes for this work. We are now prepared to recommend award of Bid Group #30 and #36. We also recommend the approval of two additional alternates at this time. As previously discussed with the Council, a number of alternates were bid to allow the flexibility to keep this project within budget. The alternates we are recommending at this time are upgraded light fixtures throughout the office areas and a brick screen wall to screen the City Hall emergency generator from the parking lot. It will be located at the northwest corner of the police addition to City Hall outside of the building. This will provide full screening of this equipment versus the ornamental fence provided on the base bid. The base bid included an egg crate -style direct lighting fixture throughout the new office areas and throughout the remodel areas. The corridor and lobby areas were bid with a more energy efficient indirect lighting fixture. The alternate bid replaces the direct lighting fixtures with the higher efficiency indirect fixtures. The indirect lighting is much easier on the eyes because it reduces glare and shadows produced by direct lighting. We also receive additional rebate from Xcel Energy for this upgrade. The Police Addition was designed with an evidence /property storage room and a file workroom. To maximize use of space, these areas require high density storage systems to be installed. This is much more economical than building larger footprint buildings for these purposes. Staff has received quotes for these systems and is recommending purchase at this time due to the rail installation, which needs to be recessed into the concrete floor. Discussion of Bid: Mid - America Business Systems submitted the low bid in the amount of $12,198 for the display boards (Bid Group #30). Central Wire & Iron Works submitted the low bid in the amount of $10,160 for the wire mesh partitions (Bid Group #36). Three quotes were received for the high density storage systems. Tab Products is the low bidder for these systems at a cost of $24,447.73. The alternates affect several of the existing awarded building contracts. Upon approval, those contracts will be appropriately amended based on the alternate price