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el ly " I-N all] t $ r wTw.,,, 4# DATE: 07/11/03 ITEM: Vffl. A. Department Approval: Manager reviewed: Agenda Section: Reports & Recommendations Description: Item 2003 Pall Leaf Program Recommendation and Compost Site Improvements Background: The City of Roseville has provided a curbside leaf pickup service to Roseville residents since 1970. In 1997, the City adopted a fee -for- service system to help minimize direct costs to City operating budgets. The program has been managed with user fees since 1997. Attached to this document are costs for the previous five years detailing administrative and operating costs that support this service and income received from users of the program. In August of 2002 the Council asked the newly formed Public works and Transportation Commission to review this program and make a recommendation to the Council regarding the future direction of leaf collection. The Commission asked for public comment at its January 2003 meeting on this service. They also reviewed program costs and discussed alternatives to the current delivery method. No members of the public were present to spear either for or against this service at the Commission hearing. One e-mail was shared with the Commission in favor of continuing the program. The Commission recomrnen on a 5 -0 vote to continue providing this service and to offer it to all residents on a no -fee basis. They also recorninended that additional efforts be undertaken to educate residents about the benefits of keeping yard waste out of ponds and lakes and alternatives to the Leaf Collection Program. INU Mot Fall 2003 Leaf Program — Public Works crews remove leaves from gutter lines and storm drains on all City streets as part of the Leaf Program. The City would incur costs of approximately $401000 to clean streets and catch basins in the fall if the Leaf Pickup Program was not offered to residents. This practice is included in the City's Phase R Stormwater Program to meet the six minimum measures required. This cost is currently included as a part of the Leaf Collection Program in the overall cost analysis of this program on the attached sheet (Attachment ). Crews clean basins and gutters as they collect residents' leaves. we estimate that extending the collection to all residents on a no -fee basis would add approximately six days to the program at an additional cost of $61000. The total program cost is estimated to be $105,000, assuming average weather conditions. with an estimated 4,500 users, the cost per user would be estimtrted at $23.33. This compares to a five -year average cost per user of $17.93 for 1 993 -1997 for this type of program. The average cost for 1998 -2002 was $39.15 per registered user. The administrative casts are significantly higher for the registration -type program, and efficiency of the crews is lessened as more time is spent traveling between leaf piles. Staff is seeking direction on the Pall 2003 program, as planning and scheduling needs to begin soon to get accurate and timely information to residents.