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Executive Session and regular City Council — 4/7103 <br />DRAFT Minutes -- Page <br />Roll Catl <br />Ayes: Klausing, Maschka, Schroeder, Kough and <br />Kysylyczyn. <br />Nays: None. <br />Kysylyczyn moved, Maschka seconded, authorization for <br />the development of plans and specifications for renovating <br />the existing City Hall as presented, including the proposed <br />transfer of the Parks Department, Fire Administration, and <br />Information Technology units into City Hall, with funding <br />to come from the Building Replacement Fund in a not -to- <br />exceed amount of $1.15 Million. <br />Project Manager Schwartz provided a brief overview of <br />the proposed renovation of the existing City Hail; and the <br />reconfiguration of the various departments and relocation <br />of services and departments. <br />Counci2member Klausing sought clarification from staff <br />regarding the projected savings when off -site space rental <br />is reduced (i.e., Fairview Community Center) with <br />relocation of the Parks and Recreation Department to City <br />Hall; with staff estimating savings of $45- $50,000 <br />annually. <br />Parks and Recreation Director Lonnie Brokke anticipated <br />relocation of some storage of equipment to the Fire Hall; <br />but anticipated preserving locker room space at the <br />Fairview Community Center to facilitate athletic <br />association logistics. <br />Councilmember Klausing sought further information from <br />Finance Director Chris Miller regarding impacts on the <br />City's Building Replacement Reserve Fund as it related to <br />long -term building replacement plans. <br />Mr. Miller estimated a current reserve balance of <br />approximately $2.S Million earmarked for major capital <br />renovation of municipal buildings in order to extend their <br />useful dives another 10 — 20 years. Mr. Miler sated that, <br />if funds were required from the Building Replacement <br />