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REQUEST FOR COUNCIL ACTION Date: 5/12/03 Item No.: X1. B. Department Approval Manager Reviewed Agenda Section Consent Ln B acl ground In 1 993 the City of Roseville was faced with a large rate increase and benefit reductions if it stayed with the Ramsey County medical plan. Thus the City made the decision to search for alternatives. The City sought the agent of record services of The Cleveland Company and they have been the agent helping the city to obtain health and dental insurance coverage ever since. After the renewal process in November last year Council directed staff to develop a process for review of agent of record services and to proceed with a request for proposal. Legal notice was given in March and the City sent out RFP'S to 14 vendors. Nine vendors replied in April and a task force of staff from various departments assembled to review the bids and interviewed the top four. The criteria used for staff recommendation are included for your review. Each task force member utilized the rating sheet to score each of the four vendors that were interviewed. The vendor that scored the highest, coning in with a score of 316 points, was Financial Concepts. Financial Concepts has been in the employee benefits business since 1980 and has a very consumer and customer driven approach. Their partnering relationship is very proactive and inclusive including not only renewals but also analysis, design, and funding methods. Lastly, when staff conducted reference cheeps with other Cities that utilize the services of Financial Concepts they were outstanding. Financial: It is anticipated that the financial irnpact to the City will remain relatively consistent with what is currently being paid, which is close to 02000 annually. The financial difference that is expected is that which will be seen by the commitment of Financial Concepts to review the City's current employee benefit plans and conduct a needs analysis. Financial Concepts will then make recommendations for changes due to the needs analysis outcome, Staff Recommendation Staff` recommends that the proposal from Financial Concepts for employee benefits consulting services be accepted, and that the Council authorize a contract to be reviewed and approved by the City Attorney.