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I LIM D TE ■ 06/02/03 Department Approval: Manager Reviewed: Agenda Section: ReporWRecommendations Item Description* City Center Building Project Update Background: On April 7, 2002, the Council approved the final design concepts for the City Hall addition and for the Maintenance Building additions and renovations. The Council also authorized the development of plans and specifications for renovating existing City Hall to accommodate Fire Administration, Information Technology and Parks and Recreation Administration. The design team has been working on detailed construction drawings for the letting of the various hid packages. Bid Package # 1 was advertised in early May. Bids were opened on May 21, 2003, for this package, This includes all work relating to re- aligment of Civic Center Drive and reconstruction of the parking lots. It also includes underground utility construction for the project. (See Attachment #1, the Recommendation from McGough Construction for award to the low bidder in each of the three old categories.) Through this memo, staff asks for Council approval of the Bid Package #1 contract awards, as recommended by Mc Gough. For your information, two additional bid packages are currently scheduled for this project. Bid Package #2 will contain building excavation, footings and foundations, cast -in -place and precast concrete, and structural steel. Many of these items have a significant lead time for production. Bid Package #2 is currently being finalized; bids are to be opened June 18. Bid Package #3 will include interior and exterior finishes, mechanical and electrical, roofing, and landscaping. Those bids are scheduled to be opened July 29. Each of the three bid packages requires extensive work by staff, Ankeny Dell, a large team of engineers, and Mc Gough. Attached to this action is an updated proposed schedule (Attachment #) for the project, including the renovations to existing City Mall. We also need some direction on the official groundbreaking ceremony. we would propose July 831 2003, at 5:00 p.m. before your regularly - scheduled Council Meeting. If this date or time does not work, we are open to suggestions regarding the date /tine and details regarding the ceremony. Public Workshops: Two public workshops were held on May 15, 2003, and May 22, 2003. Approximately 0 -30 residents were present at each workshop, though some persons attended both sessions and made similar comments at bath sessions. Resident co=ents and concerns included the following. The underground parking is unnecessary or excessive; There are too many jail cells; The jail cells should be on the lower level, not the upper level;