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Assumes a minimum of 10 judges per precinct - each working 15 hours plus two hours of training. Other costs based on past expenditures Postage $2,p000 Rental $,400* Printing $,400* Supplies $,300 Transportation $,125 Publishing and Posting $,50 TOTAL $3, 275 *Assumes all voting precincts are available. If the City changes a voting precinct the City is required to send postcards to all registered voters notifying them of the change in the voting location. The City would then be required to send another postcard notifying voters of the voting location for the September primary and November election. Depending upon the number of registered voters in the precinct it could cost between $,800 and $,2,,000. This could likely happen, especially with our busier churches. At the April 2004 special election we had to negotiate special accommodations with one of the churches to allow us to use their building. Employee costs ??? — estimate that it takes about 200 hours of staff time to coordinate an election. Current staff would not be able to coordinate this election and the September and November elections. Additional staff would need to be hired. Coordinating a Special Election In 2004,, the City held a special election on April 20, approximately 31/2. oaths after a vacancy was declared. It takes several weeks to prepare for an election. There are many legal and logistical concerns to consider; foremost, the City would need to pass an ordinance. Here is a possible timeline.- • May 12 - Ordinance change • May 20 — Ordinance effective • June 9 — Council calls a Special Election • June 10 to 24 - Filing for office — open for two weeks • July 15* — Ballot printing completed • Before July 25** — Appoint election judges • July 18 to August 18 — Absentee voting • August 19 — Special Election • September 9 — Primary Election