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EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE * * * * * * * * * * * Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Roseville, County of Ramsey, Minnesota was duly held on the 27th day of April, 1987, at 7:30 p.m. The following members were present: Kehr, Matson, Cushman, Johnson, and Wiski, and the following were absent: None. Member Kehr introduced the following resolution and moved its adoption: RESOLUTION NO. 8135 POLICY ON REIMBURSEMENT OF EXPENSES WHEREAS, Councilmembers, employees, and other appointed officials may be authorized to attend conferences, institutes, meetings, training sessions, or other similar events, and; WHEREAS, such authorized events are deemed to be beneficial to the City of Roseville; and, WHEREAS, it is desirable to establish guidelines and requirements for the reimbursement of expenses relating to such authorized events; NOW, THEREFORE, BE IT RESOLVED, that regulations relative to such expenses are herein adopted: 1. Expense claims shall be turned in at the end of each month. 2. Claims for payment of travel, lodging, and registration must be supported by receipts. 3. Claims for meal expense (including gratuity) must be itemized, and receipts required if the amount for breakfast, lunch, and dinner exceeded $6.00, $8.00, and $15.00 respectively. Meal expenses for persons other than employees or officials will be permitted only in connection with City business, and when identifed with name, business purposes, and date. 4. All other miscellaneous expenses (taxi, bus, telephone, snacks, non-meal gratuity, etc.) shall be itemized. 5. Rental car expenses will be allowed if local taxi or bus transpor- tation is limited or not available, or if it is predetermined before the event that car rental is appropriate. 6. Travel by plane shall be at coach rate. When driving in lieu of other travel, the Councilmember, employee or other appointed offi- cial shall be reimbursed for actual mileage, but at an amount not to exceed coach rate. Expenses incurred because of extra travel days by car will not be reimbursed. 7. Meals and miscellaneous expenses incurred the day before or the day after the event would be allowed, and lodging expenses for the night before and the night immediately following the event will be allowed.