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lls1Spvq+_J� <br />REQUEST FOR COUNCIL ACTION <br />Date.- August 18, 2008 <br />Item No..- 13.a <br />Department Approval City Manager Approval <br />Item Description.- Professional Services Policy Discussion <br />1 BACKGROUND <br />2 Under the City's Professional Service Policy, professional services contracts shall be for three <br />3 years. The City then seeks Requests for Proposals (RFP) before renewing a contract. Consulting <br />4 firms may be engaged for a not more than two consecutive three year periods. After six years of <br />5 service,, the firm cannot renew consulting services for three years. <br />6 Under this policy, the City may reject the best candidate for services. <br />"7 POLICY OBJECTIVE <br />Requiring Request for Proposals (RFP) every three years ensures that the City is getting the best <br />9 quality product and service for a competitive price. It allows the City to make changes to a <br />1 ('_) contract,, as needed. <br />11 STAFF RECOMMENDATION <br />12 Consider whether such a policy is in the City's best interest. <br />13 Consider eliminating the two three-year contract limitation and instead consider an evaluation <br />14 process that would go along with the RFP process. <br />1 Consider a 30 day notice clause, in which the City could discontinue services if firm does not <br />16 meet expectations. <br />1 ��7 <br />18 REQUESTED COUNCIL ACTION <br />19 Discuss Professional Services Policy <br />20 <br />Prepared b y: Bill Malinen, City Manager <br />Attachments: A: Professional Services Policy <br />B. 7/31/08 Letter ­ Jensen., Bell., Converse & Erickson., PA <br />Page I of I <br />