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a-! sabjece -O -6I?e!qzfb[IC body -� a Eflhorh�� if juei Y T a i- � e e of r-' T laf, Procedure. The following must be done to use -this ezxception-, I no public body Must identify -he individual to be evaluated prior to closinar the meetinIg The mectinc, must be open, at the request of thtn., individual who is the subject of t meeting, so some advance notice to the individual is needed in order to allow the individual to make an informed decision. B6ore closinu the meetina dic councit must -state on the record the specifiic groan -ds permitting It) the mectincr to be closed and describe the subject to be discussed. Al the next op met-ting, tb.e public body must summalize its C011clu-Sions recr and incy the evaluation. The council should be careful not to I. lease private or confidential data in its sunu-nark. Ari.ortlej7-clieiztprii,ilege. Meetings betw,-.--,2n the governing body and its attomc y to discuss active, -Lffireatencd, or Pending lit] oration may be closed when the balancing of the purposes served by the attoraey-client privilege against those served by th.e open meeting law diota-tes the need for absolute confidential i ty� The need for abso lute confidenti alit y should relate to litigation stTatecry, and will usually arise only after a substantive decision on the underlyincy in-atter has been made. This privilege may not be abused to suppress public observations of the, decision-makincy process, and does not include situations where the council will be recelvina c,�,-neral to al opinions and advice on the strengths and we,.,ak-nessv,,s of a proposed underlyi-ncr action that may give rise to fature litigation. I Procedure. The followinor must be done to use this exception: B;2forc closing the meeting, the council must state on the record the speci-fic grounds pennitting the meeting to be closed and describe the subject to be discussed. The council should also V el It el. I --C descry bow a balancing of the purposes 01 the altorney-client privilleae aCyalnSl the Purposes 01 I":) ItD Z) the open meeting law demonstrates the need for absolute confidentiality. I- The council must actually cone -nunicate with its attorney at the meeting. A public body may close a niectin g to: determm'e the aski ng price for real or personal property to be t) sold by the public body; review confidential or nonpublic appraisal data; develop or consider offers or counteroHers for the purchase or sale or real or personal property. Procedure. The following must be done to use this exception., — Before closing the meeting, the public body must state on the record the specific grounds for => E'-") closing the mecting, describe the subject to be discussed, and identify the partico.lar P roperty Ibat is the subject of the mee tin or 61 — The mecting must be tape-recorded and the ropeTty Must be identified on the tape. The recording P C7 must be preserved for eight years, and must be made available to the public after all property discussed at the meeting has been purchased or sold or after the public body has abandoned the purchase or sale. A list of co-uncil members and all other persons present at the closed rneeting must be made available to the public after the closed M eetin= I The actual purchase or sale of the property must be approved at an open meeting, and the purchase or sale piice is public data. A meeting inay be closed to receive security briefing and reports, to discuss issues related to security systems, to discuss emcrgoncy-response procedures and to discuss secant y deficiencies in or reconunendations regarding public services, infrastructure, and facilities _.if discl-osure of the infon-nationn would pose a daDcrer to public safety or compromise security procedures or responses. Financial issues related to security matters MU-st be discussed, acid all related financial :decisions must be made at an open meeting. Procedure. The followinlz must be done to use this exception.. Before closing the meeting, the public body must state on the record the spccific grounds for closing the meeting and describe the subject to be discussed. When describincy the subject to be discussed, the public body must refer to the -facilities, systems, procedures,, services or infrastructure to be considered during the closed meeting. The closed meeting must be tape-recorded, and the recording must be preserved for at least four.. years. A Good Start to Good Governance Leacrue of Minnesota Cities