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I There are sorne meetings that the law requires to be closed. The following � etffigs Est be Closed: o j1feeftl?gs for prefhninai-y consideration of alleguations or charaes agrainst an hidividual'Tubject Z-) 6 to the public body -s authority. While the law permits the council to atmounce that it is closinor a meetincr Z�� to consider charges against an individual, it is still the best practice not to refer to that -In individual by name. The council should state only that it is closing tho mecting to give prelimi-nary consideration to allegations against someone subject to its authority, However, if someone requests the name of the employee who is the subject of the closed nneeting, the name will probably have to 1, be mist sinc-ED. the and status of any complaints agam'st an employee are public data. Procedure. The following must be done to use this exceptioll'. Before closing the me-eting, the council. must state on the record the specific grounds for closing the mectincr and describe the subject to be discussed. — The mecting must be open at the requCst of the individual who is the subject of tile nice tin or, Thus,, the individual should be crivenn advance notice of the existence and nature of the chargres against C) hiln or her, so that the individual can rn.ake an info d decision. — If the public body decides that discipline of any nature may be waiTanted regarding the specific charges, further meetings must be open. (Note.- There is "'R SP Cial provision dealinogr with allegations of law enforeemeDt personnel misconduct; see next discussion*.) ,Portions of atee. thicys at i�,lh h any of thefilloi-t7ing dia-ta Ev disciessed: Data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults. 14 4 -4- "a ILAL�Z�IAQUL J)U1"UC K U V Ti4-, 4-- �a I -a emirs Ud. 31 4L- 3a 17 C 114 1, t 1. 1 J L V -a F,o aa *L -1 1,J ri L s o -If I -wen U UL U1 aL.,U Q law enforcement investigative data. Educational data, health data., medial data, welfare data or mental health data that are uot-public data. An individual's medical records govemed. by section 144.335. governed -Procedure. Before closing the meeting, the council must state on the record the specific grounds for closing the meeting and describe the subject to be discuss-ed. El Notice requirements Public notice. must be criven of all meetings of a public body. The notice requirements differ depending on the type of the meeting. However, if a -person receives actual notice of a meeting at least 24 hours before the meeting, all notice requirements under the open inceling law are satisfied, regardless of the method of receipt. It should also be noted that statutory cities have some additional requirements for mailing notice to their council members regarding special meetings. There may also be additional notice requirements for home rule chat-ter cities to consider. Tbese cities should consult their charters for more information. 1. Regular meetings A schedule of the regular meetings must be kept on file in the city office. If the city decides to hold a meeting at a different time or place it must Give the notice required for a special Meetincr Cities must keep a schedule of the regular meetings of the council on file at the primary office of the 4n council. This requirement can be complied with by posting the regular meeting schedule in a convenient public location. Any meeting held at a time or place different ftom that specified in the regular schedule must be treated as aspecial meetin g. 2. Special meetings A special meeting is a meeting that is held at a tine or location different from that of a, regular meeting. A city must post written notice, of a special meeting on its principal bulletin board or on the door of A Good Start to GoGd Governance League of Minnesota Cities