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Guidelines for <br />Electronic Communications between Council Members <br />in the City of <br />'Thesie guidelines applyto aH members of the city council and all members of council and city <br />committees, lc,o=issions, sub-comLmittees, et.c. in the City of <br />For Purposes of these guidelines, reference to Council Members includes members. of all other city <br />comxrilttees and groups subject to the Open Meeting Law. Reference to the council shall include <br />.0 <br />all such groups and Meetings. <br />For purposes of these guidelines, '-'electronic means"l- means email, instant messaging, chatrooms, <br />and related electronic conversation. <br />For purposes f thiese gin"delines, "city clerk-' means the city clerk, manager, administrator or his <br />her, diesigniele. <br />These guidelines apply regardless of whether the Council Member is using a cftv-i ' )-rovided email <br />address and accou,nt, his/her personal email address, or account, or one provided by his/her <br />employer, <br />Meeting materials <br />Electronic communication of meeting materials should generally be conducted in a one-way <br />communication from the city clerk, to the council. <br />Council Members may receive agenda materials, background infomiation, and other <br />meeting- materials via email attachment or other, clectronic means (such as, file sharing) <br />from the city, clerk.. <br />If a CouncA Member has questions or conunents about materials received, e should <br />inquire. via electromc means- directly back to, the city clerk. A Council Member should not <br />coply other commitlee members on his/her inquiry. <br />if the clari-fication. is one of value to other Council Members, the city clerk niay send <br />follow-up materials or information to the council. <br />Materials relating to agenda items of a meeting must also, be made available to the public at the <br />meeting. <br />2 <br />