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2008_0721_packet
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2008_0721_packet
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A. Be submitted to the City no later than November 15, 2008, unless such <br />deadline is otherwise extended with the written consent of the City. The <br />Reimbursement Payment Form shall be submitted to the Attention of Lori <br />Lee,, Office of Financial Services,, 15 West Kellogg Boulevard, Room 700, <br />City of Saint Paul, MN 55102; and <br />B. Include a cover letter signed by the Provider's Chief Financial Officer or <br />his/her designee, detailing the total amount sought to be reimbursed and a <br />including a summary narrative and cost overview that provide context to <br />the submission,, including any unusual circumstances, all provided under <br />the following certification.- "I certify that all information presented in this <br />application supports only costs incurred' for security related services <br />provided' for the 2008 Republican National ("onvention, and that all <br />information was obtained' fto payroll records, invoices or other <br />documents that are available for audit. „1; and <br />C. Include an itemized invoice as specified on checklist; and <br />D. Include all back-up documentation, as outlined on the checklist provided <br />by the City to the Provider. <br />5.2.3 In addition to any other requirements contained herein, Provider agrees that it will <br />promptly provide to the City upon request, any other information or <br />documentation of approved reimbursable costs and expenses described in this <br />Agreement as may be required by the federal government as a condition to the <br />City's receipt of the Security Subsidy. All records must be maintained for future <br />audits and the entity being reimbursed will be fiscally responsible for the results <br />of any such audit. <br />5.2.4 Any questions regarding this reimbursement process should be directed to.- <br />Lori Lee or designee, Office of Financial Services. <br />5.2.5 The Provider acknowledge and agree that the City's obligations to provide <br />reimbursement pursuant to this Agreement are solely and exclusively limited to <br />the Security Subsidy, and that the City shall not be liable for any payment <br />hereunder.- (i) to the extent that the Security Subsidy is insufficient to fully <br />reimburse the Provider and the City provides the notice described in Section 16 of <br />this Agreement; or (ii) in the event that the funder[s] of the Security Subsidy <br />determine,, independent of the City and the SPPD, that a cost that may otherwise <br />be reimbursable pursuant to the terms of this Agreement, is not eligible for <br />reimbursement and that any payment for reimbursement previously made by the <br />City to the Provider is deemed to be ineligible by the funder[s] and is required to <br />be returned to the funder[s]. <br />
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