2008_0609_packet - Laserfiche WebLink

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2) Improve Records Management and Information Tracking of all files and correspondence to ensure easy and efficient access to information. 3) Improve and increase Public and Community Outreach to allow for a better understanding of the City's processes and decisions. 4) Implement Department Modernization after a thorough review of department procedures and equipment. 5) Undertake a review of the department's organizational Structure and implement to ensure that the department's services are delivered effectively and efficiently. 6) Create opportunities and provide resources for department personnel's Professional Development. 7) Create methods and adopt policies to ensure consistent Department Funding. 8) Continually monitor existing Regulations to ensure that the community needs are being met. Action Steps to Implement Department Goals Foal #I Updated Department Policies and Procedures ■ Improve internal budgeting process ■ Update current procedure manuals • Create written policy manual ■ Review and improve development review process • Create consistent nomenclature regarding the Department's activities. • Reconcile daily with Finance Department Goal #2 Records Management and Information Tracking • Create electronic scanning and document management program and schedule. • Create improved program for maintaining internal files and retention of such files. • Eliminate paper storage of documents and files per record retention schedule. • Create master electronic property file database using Laserfiche. • Better correspondence with applicants (i.e.., follow -up and approval letters) • Tracking of construction deposit refunds • Track/license home occupations Goal #3 Public and Community Outreach • Use tools to better inform public regarding City development activities • Community Meetings • Web Site • Cable TV 7