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wwko-w SH"L+E <br /> REQUEST FOR COUNCIL ACTION <br /> Date: 1-9-12 <br /> Item No.: <br /> Department Approval City Manager Approval <br /> Y <br /> Item Description: Park Renewal Program Best Value Procurement <br /> 1 BACKGROUND <br /> Aga The City Council authorized a$19,025M Park Renewal Program(PRP) over a four year plan. It is <br /> aV��� the policy of the City to use procurement methods that deliver the best value for the community. It <br /> is anticipated that the PRP will require a multitude of professional services and contractors <br /> 5 throughout the duration of this program. This PRP is extensive and it is very important that the <br /> 6 most cost effective, efficient, functional way possible be chosen. The first step to implementation <br /> is to select a method of procurement. Three options have been identified and are as follows: <br /> 8 <br /> 9 1. Low Bid - simply advertising for bids for a project and accepting low bid <br /> 10 Pros <br /> 11 • Most accepted/recognized/familiar method <br /> 12 • Less planning and upfront time <br /> 13 • Result may be more bidders <br /> 1 • Potential for lower up front project costs <br /> 15 Cons <br /> 16 • Allows for less flexibility <br /> 1 7 • Leads to change orders <br /> 18 • May not attract highest performing contractor <br /> 19 • Technical risk remains with owner <br /> 20 • Higher management time and costs for project oversite <br /> 21 • Higher risk of being over budget and not reaching project deadlines <br /> 23 2. Overall Best Value which is a hybrid developed by the City <br /> 24 Pros <br /> 25 • Does create performance measures <br /> 26 • Uses not only price criteria for selection <br /> 27 Cons <br /> Aga 8 • Staff time <br /> 29 • Creating our own process/method/calculations <br /> 30 <br /> Paget of 2 <br />