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wwko-w SH"L+E <br /> REQUEST FOR COUNCIL ACTION <br /> Date: 1-9-12 <br /> Item No.: 12 . c <br /> Department Approval City Manager Approval <br /> Y <br /> Item Description: Park Renewal Program Best Value Procurement <br /> BACKGROUND <br /> The City Council authorized a $19,025M Park Renewal Program(PRP) over a four year plan. It is <br /> 3 the policy of the City to use procurement methods that deliver the best value for the community. It <br /> 4 is anticipated that the PRP will require a multitude of professional services and contractors <br /> 5 throughout the duration of this program. This PRP is extensive and it is very important that the <br /> 6 most cost effective, efficient, functional way possible be chosen. The first step to implementation <br /> "7 is to select a method of procurement. Three options have been identified and are as follows: <br /> „;p <br /> 9 1. Low Bid - simply advertising for bids for a project and accepting low bid <br /> '10 Pros <br /> • Most accepted/recognized/familiar method <br /> 1 • Less planning and upfront time <br /> '1 3 • Result may be more bidders <br /> '1 4 • Potential for lower up front project costs <br /> '15 Cons <br /> '1 6 • Allows for less flexibility <br /> 1��7 • Leads to change orders <br /> '18 • May not attract highest performing contractor <br /> '1 9 • Technical risk remains with owner <br /> �20 • Nigher management time and costs for project oversite <br /> ������� • Nigher risk of being over budget and not reaching project deadlines <br /> R,��,,,,� 2. Overall Best Value which is a hybrid developed by the City <br /> dll��n <br /> d <br /> l Pros <br /> `25 • Does create performance measures <br /> '2 • Uses not only price criteria for selection <br /> d °°r <br /> dl Cons <br /> '28 • Staff time <br /> dl ° • Creating our own process/method/calculations <br /> 30 <br /> Pagel of 3 <br />