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REQUEST FOR HRA ACTION Date: 1-17-12 Item No: 6.a. Staff Approval: Agenda Section: PT Consent Item Description: Approval of annual contract renewals with the City of Roseville for fiscal support, support staff, and Executive Director services for 2012 Background The HRA requires annual review and renewal of the contract between the HRA and City of Roseville for the use of City services for fiscal agent and administrative support staff. City Fiscal and Staff Services Contract: The contract for the use of Roseville’s Finance Department to act as the HRA Fiscal Agent is 5% of the total HRA administrative budget. For 2012, the HRA administrative budget is $103,455.00 which includes the staff fees, memberships and subscriptions and training. The fiscal fee based upon the contract would be $5,173.00 for 2012, which will be a prorated quarterly transfer from the HRA Fund to the City’s General Fund. The contract dates and amounts have been revised; however, all other items remain the same as 2011. The costs for administrative support services include charges related to assistance with the planning and operation of the Living Smarter Home and Garden Fair. The Community Development Department employs a part time assistant position of which 416 hours annually is dedicated to HRA duties. The annual contract amount for this service is estimated to be a maximum of $8,828.00 and will be a prorated quarterly transfer from the HRA Fund to the City Community Development Fund. In addition to normal administrative services, the RHRA also has a Housing Program Manager. Similar to the other support staff, the RHRA must enter into an agreement with the City to authorize transfer of RHRA funds to the City of Roseville Community Development Fund to pay for that position’s services. The costs for administrative support services provided by the Housing Program Coordinator is a maximum of $64,000 annually which includes wages and benefits based on 29 hours per week and will be a prorated quarterly transfer from the HRA Fund to the City Community Development Fund. Finally, the Roseville Community Development Director serves as the RHRA Executive Director. The RHRA Executive Director provides day-to-day management of the HRA actions, programs, budget and activities with guidance from the RHRA Board. It has been determined that 15% percent of the Community Development Director’s time is spent on RHRA matters. Accordingly, the 2011 RHRA budget has allocated $20,551.00 to pay for the RHRA Executive Director’s services to the City Community Development Fund. This amount will be transferred from the HRA Fund to the City Community Development Fund on a prorated quarterly basis. Suggested HRA Action 2.0 RHRA_ Services Contracts (01-17-12) - Page 1 of 2