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Regular City Council Meeting Monday,January 09,2012 Page 9 Parks and Recreation Commission: Jason Etten; Mary Holt Planning Commission: John Gisselquist Public Works, Environment and Transportation Commission: Joan Felice; Steve Gjerdingen Roll Call Ayes: Pust; Willmus; Johnson; McGehee; and Roe. Nays: None. c. Consider Authorizing an Agreement with Arizona State University for Best Value Procurement Method for the Park Renewal Program Parks and Recreation Director Lonnie Brokke and Parks Superintendent Jeff Evenson were present for this presentation. Mr. Brokke noted the previous con- struction management experience of Mr. Evenson; as well as his involvement in previous Best Value Procurement Methods used in the geothermal project on the City campus. Councilmember Johnson questioned the term of the license; with Mr. Brokke ad- vising that once the City obtained the license it would remain with the City in perpetuity. At the request of Councilmember Johnson regarding cost for the li- cense, Mr. Brokke advised that the City would receive a reduced cost from $25,000 reduced to $15,000 by going through the State of MN Central Purchasing Office. Mr. Brokke further clarified that the total cost of using ASU for the four-year program would be $200,000 plus the $15,000 licensing fee, as detailed in the RCA dated January 9, 2012. Mr. Brokke advised that the $215,000 had been in- cluded in the budget planning for the Park Renewal Program; and given the expe- rience of Mr. Evenson, there was no anticipated need for an outside construction manager, with Mr. Evenson acting as and coordinating projects in that role. Mr. Brokke noted that future daily maintenance needs were anticipated, and that those needs would be discussed with the City Council at a later date. Mr. Brokke ad- vised that the Parks and Recreation Commission had reviewed this proposal and recommended the Best Value Procurement Method (BVPM) as a leadership mod- el that secures the highest performing contractors, as further detailed in the RCA. Councilmember Willmus opined that BVPM versus low bid processes provided better end results; and with Mr. Evenson serving as construction manager, a sav- ings of 1-3% of the $19 million overall project and that this cost savings would balance out the cost of this contract. Councilmember Pust noted that the entire $19 million was not being spent in one chunk; and that a considerable portion of the pieces of construction would not re- quire a construction manager. Councilmember Pust questioned how and why previous training and sending staff(Mr. Evenson, Public Works Director Duane