2012-02-09_PR_Packet - Laserfiche WebLink

Home

97 for project(s); a team evaluates the proposals and rates each proposal. The ratings are 98 forwarded to ASU for their review and evaluation, the top 3 proposals are identified 99 and these are the organizations interviewed. Each Best Value Proposal includes both 100 identified risks and value added items upfront, which minimizes /eliminates future 101 change orders and additional costs. Best Value also supports the most appropriate 102 level of staff time needed — BV will assist in the planning and management costs, 103 funding is needed for either the BV services or for an outside construction 104 manager /management company. 105 o Doneen asked about how the risk is transferred to the contractor in the BV 106 program. Evenson explained that the contractor takes a larger technical 107 responsibility in the project and is expected to pre -build plans and think 108 through the process up- front. 109 o Following the BV discussion Diedrick commented that the costs for BV seem 110 reasonable based on what you get. 111 ■ The Best Overall Value Method is hybrid of the Best Value system and the Low Bid 112 process. The goal with Best Overall Value is the best contractor at the best price for 113 the best value to the City. This process requires extensive staff involvement and time 114 and would need additional project management support as well and maintenance 115 operations support. 116 The Low Bid process is the system traditionally used by government agencies. 117 o Commissioners commented on their experiences with low -bid 118 Low Bid tends to be low cost up front and then agencies experience 119 ongoing problems past the completion of the project resulting in 120 increased costs. 121 Commission Recommendation: 122 Motion by Pederson, second by Ristow, to recommend to the Roseville City Council the Best 123 Value Procurement system for use in the Parks and Recreation Renewal Program. Motion 124 passed unanimously. 125 126 6. DIRECTORS REPORT 127 o Bonds sold on December 29. 128 o 2011 New Year's Eve on Ice was a great event and hugely successful. Over 3000 people 129 attended. Thank you to Goodmanson Construction for your support and help making this 130 event fantastic. 131 o Neighborhood rinks are being affected by the weather. Staff attempted to get the rinks 132 open for the winter break from school but the unseasonably warm temperatures have 133 made it difficult to make ice. Rinks at Lexington Park and Autumn Grove Park are now 134 open and we will open rinks as the conditions improve. 135 o January 21 & 22 will be a big weekend at the Skating Center. January 21 is Hockey Day 136 in Minnesota. The organization Defending the Blue Line is hosting a Skate for the Troops 137 event at the OVAL and a NHL alumni vs. Armed Forces hockey game. On Sunday, 138 January 22 the Wild will once again be holding an outdoor practice at the OVAL. The 139 Wild will be practicing from noon — 1 pm with an open skate at 2pm. 140 o Staff has talked with the City Manager about the local sales tax option and about an 141 opportunity to get together with the Commission to continue this discussion. Local 142 Legislative members will be at the January 23 Council meeting and there is hope that the 143 sales tax option will be part of their discussion with the Council. The League of