2011-10-20_Minutes - Laserfiche WebLink

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Chair Eckman suggested increasing the fee for BMP cost -share projects going forward, since the previously- established flat fee that had proven more than sufficient in 2008 and 2009 was no longer adequate given the increasing interest in and participation by GLWMO residents. However, Chair Eckman noted the need for the RCD to provide timely quarterly reports and expenditures as they came forward, and directed Mr. Petersen to include that language in the new contract going forward. Mike Goodnature, RCD staff, advised that there had been increased activity this year; and since the entire year allotment of $6,500 had been maxed out, BMP designs prepared by RCD had basically been provided to GLWMO resident's free -of- charge. While not sure of the total cost for those designs, Mr. Goodnature advised that amending the contract with Mr. Petersen's recommendation would end up being a "financial- wash" for those designs already provided to residents in the third quarter. Ayes: 5 Nays: 0 Motion carried. b) Amend RCD / GLWMO 2011 BMP /Cost -share contract to increase service reimbursement by $1,500 to cover anticipated 4`" Quarter expenses by RCD Motion 11- 1OR -04 Member Miller moved, and Member Von De Linde seconded approval of an amendment to the RCD contract in the amount of $1,500 to provide additional reimbursement to the RCD for projected fourth quarter BMP expenses. Mr. Petersen advised that it was his understanding from RCD staff that it was their intent to continue working with GLWMO residents, regardless of the financial reimbursement situation. From an ethical perspective, Mr. Petersen opined that it warranted consideration by the Board whether to provide additional funding by amending the current GLWMO Board contract with the RCD. For future BMP contracts, Chair Eckman suggested requiring homeowners to provide an upfront fee for the design work, similar to that of private landscape firms, to cover design costs; with those funds potentially available for reimbursement when the project moves forward and is actually installed. Ayes: 5 Nays: 0 Motion carried. Mr. Petersen advised that he is working on next year's contract, and noted proposed revisions. c) Tom Petersen Invoice(s), Administrative and Technical Services (removed from Consent Agenda) Member Westerberg moved, and Member Barrett seconded approval of Invoice #17 -10 -11 to Mr. Petersen for administrative /technical services (Invoice period 9/18/11 thru 10/15/11) in the amount of $2,767.50; in addition to a $67.15 reimbursement for photocopies for tonight's meeting; for a total of $2,834.65. Mr. Petersen sought the Board's attention to the invoice spreadsheet, noting that after approval of tonight's invoice for professional services in the amount of $2,767.50, there would only be $3,008 remaining in contract - approved hours for the rest of 2011, the period of October 16 — December 31, 2011. Based on current billing activity, Mr. Petersen noted the additional meetings, as well as administrative and technical services that he anticipated for the remainder of the year; and recommended that the GLWMO Board may wish to consider amending the contract at an upcoming meeting. N