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City Council Study Session - 05/16/05 Minutes - Page 16 Councilmembers that specifically related to the use of purchasing cards and the check register presented for periodic Council review and approval. Councilmember Kough expressed his continued dissatisfaction with the current list of checks; requesting additional detail identifying items purchased and for what purpose. Councilmember Kough assured staff and Councilmembers that he was not questioning individual honesty, but using a sample of the weekly report used by the City of Brooklyn Park, was requesting additional information prior to approving purchases. Mayor Klausing sought to clarify the context of specific policy issue or objective Councilmember Kough was attempting to achieve. Discussion included, with City Attorney clarification, City Manager authority related to claims and payment of such under State Statute 412.271; internal accounting and control procedures in place; and the comfort level of the City Council in its review authority. Further discussion included receipt of the Check Register allowing time for Councilmembers to individually review and contact staff with their questions, rather than during a Council meeting; format of current report used by staff to detail the Check Register and payment transactions; and further clarification requested by Councilmember Kough. Mr. Miller volunteered to provide additional detail (i.e., attaching purchasing card statements) if so requested by the City Council. After further discussion, Mr. Miller offered to expand the Check Register by an additional column to provide the same information tracked internally and to provide greater detail as to the transaction. Further discussion included restrictions and internal controls on purchasing cards used by staff; Councilmember Ihlan opined that in reviewing overall policies and internal controls, receipt of a weekly Check Register would