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CC_Minutes_2005_0516
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CC_Minutes_2005_0516
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7/17/2007 9:26:04 AM
Creation date
6/8/2005 9:45:01 AM
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Roseville City Council
Document Type
Council Minutes
Meeting Date
5/16/2005
Meeting Type
Study
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<br />City Council Study Session - 05/16/05 <br />Minutes - Page 17 <br /> <br />allow a more timely reVIew by Councilmembers pnor to <br />approval. <br /> <br />Mr. Miller noted that the City of Brooklyn Park met weekly, thus <br />their weekly submission; similar to that followed by the City of <br />Roseville prior to the recent change of meeting frequency. Mr. <br />Miller noted that this would require billing changes with the <br />City's credit card vendor. <br /> <br />Councilmember Ihlan reiterated her concern to have additional <br />lead time for review of transactions; noting the Council's <br />obligation, by State Statute, to review purchasing controls <br />periodically. Councilmember Ihlan noted that she had yet to <br />receive written documentation of internal controls used by City <br />staff; recommending that this documentation be periodically <br />reviewed as part of the Council's oversight duties. <br /> <br />Mayor Klausing noted that staff had written a Council report and <br />had summarized for the Council at a council meeting the <br />purchasing and internal controls used, and had offered <br />Councilmembers the opportunity to review the internal policies <br />and procedures in their entirety on an individual basis if they so <br />desired. <br /> <br />Mr. Miller noted that the City's purchasing function was broad, <br />and while written policies were available on most aspects, he <br />wasn't sure if the City had developed an actual Internal Controls <br />Policy, but one could be compiled at the Council's direction. <br /> <br />Councilmember Ihlan assured staff and Councilmembers that she <br />was not advocating creation of additional documents, but was <br />concerned that the Council was doing proper oversight of <br />accounting procedures and internal controls; and questioned <br />whether such a process could be part of an annual audit. <br /> <br />Mayor Klausing asked Councilmember Ihlan for specific <br />suggestions to allow City Manager Beets and Mr. Miller to <br />provide the policy/procedure documentation requested. <br /> <br />Councilmember Ihlan requested an adequate review and balance <br />of interests to assure that the Council was fulfilling their <br />
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