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AGENDA 5EC710N: �:�PORT� AvD R�COt•1P9ENDAiI0t1S REQ��T F0� CO�J�CiL ��TIQ�i ORIGINA7ING DEPT./QIV.: PU�3LIC 4lORKS ITE"" NO.: ITEM DESCf21PikON' � I a BiDS FOR FRO?dT-Efdp �OADER L. F-� The i978 budget contains �59,OQ0.00 for the purchase backhoe for the Rublic Worics r�epartment. At the sam tn take ��ace, ta�o existzr�g pieces of equipment were Austin 1�lestern grader and a sma11 1970 backhoe. MCC 1 IIVU nnTe: 2/ 13,� 78 pEPT.HEAD APPROVAL. �.' �/�/ NiGR.�{2EV I�WEQ/ RECOt�4MEM1iDS: af a front-end loader e time, this purchase Vras to be traded z n. R 1953 8ids Nrer� received on �he front��cld loader portion of the equipmen� fln Jan. 3� and tv�o b�ds were presented. Twa other anticipated bidders ciid no�C present their bzd, aithoug they nad anticipated doir� so. Discussions witn them, E104y- ever, did not indicate that they arou7d k�ave been less than the bids received. A p�ece of equip�ent af this type is quite complex and expensive to maintain. A modi-Fied forrn af bidding alas, therefore, used. 7he bidders guar�nteed that tney waultl pay for. any r��aintenance expenses over a speci.fied anlount for the firs� 5 years, pZus agreeing to purchase the ec�uipment back from the city after ti�at 5-year peri od at a predetermi ned mi n� rt�um pri ce. 7hi s way, i f the city should exper�ence bad performance, or expensive repair wor�, it woulci be borne by the manufacturer, rather than Rosevi3le. It was also thought desir- able to bid what is called a 9� and 1 a�tachment, rather t3�an a typical bucicet on fihe front. _An al�ernate bid ►�JaS, �herefo�e, taken. As can be seen by the bid tab attached, the botton� line fe�r the Case ec�uipment was $1.2,810.Oa on the standard bid and �lould cost tt�e city �3fi,866.00 in cas#�. �he Caterpi�lar equipment has a bottom line of a minus �349.00 when tradein is cortsidered and a cash outlay of $40,690.Oa. 7he alternate bid for the 4 in 1 is consi dered too r�uc1� far t��e val ue to be recei ved and, therefare, not recom- mer�ded. It is a staff recomr�enda�ian -�hat the loUr bid of Ca�erpillar me�ts the specifi-- cations and should be ati•rarded the contract. The engineer's estTmate for th-�s portion of tiie equipr�ent is aZmast exac�ly �rhat vras actually bid. � It is anti-- ci pated tb�at the backhoe, pl o�r and wi ne� aitachments that ��i i 1 be bi d 9r�medi ately w�ll be in keepinc� with the budget an�ounts. ?ECOt�SP•9EidDED ACTIOii: Adaption of a r�otifln ati�rardin� the �id �ior an articulated 4-��heel dri ve loader-to Zi e�l er, incorporated of taii nneapol i s in �Y�e amount of $40,690.00 cash ou�lay ar�d a totai cast bid �Figure of minus �349.00.