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TKDA 62 $83,100 <br />Copies of each proposal are available in the Public Works Department. Staff has checked <br />18 <br />references and is recommending award of contract to SEH, Inc. as the best value firm for this <br />19 <br />work. <br />20 <br />As a part of their proposal, SEH identified some value added services that staff would like to <br />21 <br />include in the scope of services for this project. These are summarized in a memo attached to <br />22 <br />Exhibit B of the agreement. <br />23 <br />The first service is additional public involvement. We had initially identified 3 public meetings <br />24 <br />and 3 technical advisory meetings during the course of plan development. SEH suggested that <br />25 <br />we have additional meetings with the lake homeowners associations and the Park and Recreation <br />26 <br />Commission in order to receive feedback from them on the plan. This would also be critical for <br />27 <br />successful coordination of our proposed capital improvement plan with the parks master plan <br />28 <br />implementation. Additional cost: $2,000 <br />29 <br />The second is for assistance with developing a web presence on the city’s website. This would <br />30 <br />include developing the pages for posting updates during the planning process, posting the final <br />31 <br />product online, providing a resource for residents and businesses regarding protecting our water <br />32 <br />resources. Additional cost: $1,000. <br />33 <br />PO <br />OLICYBJECTIVE <br />34 <br />Staff seeks to find the most cost effective purchasing opportunities to meet budgetary and <br />35 <br />operational objectives. <br />36 <br />FI <br />INANCIALMPLICATIONS <br />37 <br />We are anticipating that the city’s cost for this improvement will be funded by the Storm Utility <br />38 <br />fund. The total not to exceed amount for this contract is $74,555. This cost includes estimated <br />39 <br />reimbursable expenses and the additional work described above. The budgeted amount for the <br />40 <br />plan update is $100,000. <br />41 <br />S <br />TAFF RECOMMENDATION <br />42 <br />Staff recommends approval of a contract with the best value engineering firm. <br />43 <br />RCA <br />EQUESTEDOUNCILCTION <br />44 <br />Motion awarding an engineering services contract to SEH, Inc. in the not to exceed amount of <br />45 <br />$72,950 for engineering services for the Comprehensive Surface Water Management Plan <br />46 <br />Update. <br />47 <br />Prepared by: Debra Bloom, City Engineer <br />Attachments: A: Contract <br />Page 2 of 2 <br /> <br />