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City Council Regular Meeting - 06/14/04 Minutes - Page 8 2005 Budget process. Councilmember Kough concurred; but further expressed concern over the oversight and accountability of employees using credit card for miscellaneous purchases, rather than a Purchase Order system. Councilmember Kough cited several expenditures that he questioned on tonight's list of bills. Mayor Klausing expressed preference that questions encountered by Councilmembers in their review of staff reports and the Check Register be brought to the attention of the City Manager for explanation or additional information prior to the Council meeting. Mayor Klausing requested that, for expediency, City Manager Beets provide explanation of those bills being questioned by Councilmember Kough prior to approval of the Check Register. City Manager Beets briefly reviewed the probable identified expenditures, noting that the credit card system was implemented to make employees more productive in the field, and that supervisory, finance and management reviewed all claims to provide accountability. Mayor Klausing requested that, from a broader policy perspective, a future Work Session discussion topic could be how each department monitors expenses, at which time the City Council could consider their preferred policy on oversight. Councilmember Kough noted that he was only attempting to save money wherever possible within the City departments. Mayor Klausing acknowledged Councilmember Kough's intent, and requested that City Manager Beets provide future Agenda time at a Work Session to discuss how departments monitor their expenses and how the Chain of Command provides for accountability.