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City Council Regular Meeting - 07/12/04 Minutes - Page 2 Councilmem ber Schroeder briefly reviewed the specific areas for City Council evaluation, including organizational management, fiscal business management, short- and long- range planning; public relations skills; professional development; and community, City Council and staff interaction and relationship skills. Councilmember Schroeder reviewed the specific areas on the employee multi-score evaluation form that included performance ranking, from the employee's perspective, related to the City Manager's integrity, customer focus, energy and efficiencies, adaptability and creativity. Councilmember Schroeder noted that the City Council observes the impacts of the City Manager's decisions and their personal observations, but the employees had a day-to-day view of management. Discussion ensued between City Attorney Anderson and Councilmembers related to the responsible party to administer the compilation, collation and distribution of completed evaluation data (i.e., City Clerk or a staff member at the City Attorney's office); whether it was advisable to open the evaluation process to all City employees or just the Department Heads; and what standards or controls were available for comparIson purposes. City Attorney Anderson reviewed procedures used and his experience working with county government and elected officials, noting that usually elected officials and the Department Heads were the evaluators, and their identity was kept anonymous to allow for better and more honest responses and feedback. City Attorney Anderson stated that the information gathered was personal data that would be protected from public scrutiny, but would be available for the City Manager's personal review. Councilmember Ihlan expressed her preference that only Councilmembers and upper level employees perform the evaluation.