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47 48 49 50 51 52 53 Roseville Human Rights Commission February 22, 2012 - Draft Minutes Page 2 of 5 Open meetings law that protects the citizens' right to know outweighs the convenience of the commission members. Ms. Beckman noted the City Council's email policy and suggested the Commission follow it. City Manager Bill Malinen clarified that all commissioners are subject to the electronic communications policy. He said communications should be one way to avoid unintentional violation of the law. 54 Chair Grefenber�opened the discussion with statin� that he had chan�ed his mind re ag rdin� 55 wisdom of allowing all commissioners to attend an_y committee meeting and wondered whether 56 there were other wavs to allow full communication between coinmissioners and to foster a sense of 57 cohesion and camaraderie amon� commissioner without requiring every meetin�posted. He 58 gave an example of a recent coinmittee meeting which he had advised a commissioner not attend 59 because the meeting had not been posted. 60 61 �'��;��°�-� Chair Grefenber� � raised the issue of the best way to share 62 communications, asking whether communicating about logistics for a program or trying to schedule 63 a meeting would violate the law. City Attorney Beckman� a�reed that it would not; the 64 discussion must be about official business. An email about time of a meeting or refreshments 65 would not be considered official business, but it could give the appearance of a discussion. She 66 warned against someone adding something about official business that would make it a violation of 67 the open meetings law. 68 69 Commissioners asked about the HRC ��rule� which allows any commissioner e-a� to attend 70 any committee meeting, which may mean a quorum of the commission. City Attorney Beckman 71 said if keeping that policy all meetings must be noticed, and meetings are open and should be in a 72 public venue. 73 74 75 76 77 78 79 80 Chair Grefenberg discussed other wa,ys to prevent meetin�s from involvin�a quorum and AttorneX Beckman a�reed they would work as well. Commissioner Groff suggested that committees be limited to three members to prevent a violation. Some commissioners expressed interest in attending a committee if they plan to discuss a specific topic. 81 Commissioner Kristin Doneen expressed her concern that there ma_y be times when a Commissioner 82 is interested in attendin� a Committee meetin�, and that this does not necessarily mean that the 83 discussion warrants time at the regular Commission meeting. An exam�le was a book list for the 84 upcomin� book club; if Commissioners want to be part of this discussion, then theY may desire to 85 attend the Programming Committee where the_y discuss it. She proposed that, in such cases, the 86 Commissioner wanting to attend notify the Committee so that the meeting could then be noted. The 87 attorney said that this would be a way of handlin� such cases. 88 � 89 City Manager Malinen said he was concerned about t#� transparency. The public recognizes and 90 expects the HRC to meet at a regular time and place, and by calling committee meetings, the public 91 does not necessarily know of the time and location of committee meetings. He suggested that