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<br />City of RosevilIe <br />Performance Profile <br /> <br />Information Sheet <br /> <br />1. Pre work <br /> <br />Objective: To notify staff of the process and to give them an opportunity to provide input prior to the completion <br />of the profile. <br /> <br />. Complete the introduction letter when you establish the meeting time for your performance discussion. <br /> <br />. Give the introduction letter with the attached prework form to the staff member and allow them ample time to <br />complete the form (at least 2-3 days). <br /> <br />2. Complete the Performance Profile <br /> <br />Objective: To prepare feedback for employees regarding their performance for the purpose of staff <br />development. <br /> <br />· Assess each individual trait using the 1-5 scale provided at the top of the profile page. Mark the rating in the <br />box next to the trait name. <br /> <br />· Place ...j's next to any bulleted item you would like to elaborate further on.. .either as a strength or as a <br />development area. Address the ...j'ed items in the comment section. You can also use the comment section <br />to provide examples or any additional elaboration you feel is necessary. <br /> <br />· Assess the staff member's overall job performance using the same scale. If a staff member receives an <br />overall rating or 2 or lower, contact Human Resources to develop a performance improvement plan instead <br />of completing the rest of the profile. <br /> <br />· Using the input provided by the staff member, develop the written accomplishment, development, and work <br />goal sections. Remember that development areas are related to the individual's skills and/or knowledge <br />used on the job, while work goals are concrete "deliverables" related to your team's mission. It is okay if. <br />your accomplishments, development areas, and goals differ from the input you received from the staff <br />member. <br /> <br />· The performance profile is designed to be a tool to assist you in evaluating your staff members. If you find <br />that you would like to add more information or modify the form to fit your specific needs, please feel free to <br />do so. <br /> <br />3. The Performance Discussion <br /> <br />Objective: To share the results of the performance profile and to engage in a mutual discussion on how to raise <br />performance. <br /> <br />· Conduct the discussion in a private office during a time when you will be uninterrupted. <br /> <br />· Thank the staff member for their prework and make it clear that you are open to their comments during the discussion. <br /> <br />· Review each of the traits as well as any additional comments made on the form. Discuss accomplishments, <br />development areas, and work goals for the next year. Ask for their reaction to the concepts you present. <br /> <br />· Ask the employee for the three things he or she feels can be done to improve the work environment or the performance <br />of the team. Write their ideas down for further action. <br />