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HomeMy WebLinkAbout2001_0718_packetRoseville Charter Commission July 18, 2001 Start time 7:00 p.m. Roseville City Hall Council Chambers Agenda 7:Q0 I 7:03 II Call to Order/Roll Call Approval of Minutes 7:05 III. Public Comment. Presenters speak anly to the topic for the evening. Time limits may be placed on presenters depending on ihe number of speakers. 7:20 IV 8:30 V 9:15 VI. Vote on Chapter 6 Chapter 7, 8, 9, etc. 10 Minute Break; then continue discussion on above topics Determine need for extra meeting and scIect date 9:30 VII. Adjournmcnt Roseville Charter Commission Roseville City Hall Council Chambers Minutes of Meeting of June 20, 2001 Call to Order/Roll Call The meeting was called to order at 7:00 p.m. by Chair Vicky Lorenz. All members were present. II. Minutes Bell rnoved approval of the minutes of the May 16, 2001 meeting as submitted. Motion accepted by chair. III. Public Comment Bruce Kennedy was given 15 minutes to present information about a system of voting called znstant run-off voting, (IRV). He explained that in this vating procedure, voters are allowed first, second and third choices. Those candidates receiving the least nzunber of votes are dropped consecutively; assucing that the eventual winner receives a majozity of the votes cast. Mr. Kennedy suggested that it be considered as an option in the charter. It could eliminat� primary elections. A bill advocating this system will be introduced at the next legislative session. The chair asked that Mr. Kennedy check if it could be addressed in the charter without any problems concerning legality and report back to us. �V. Chapter 5-- Initiative and Referendum The update of Chapter 5 was reviewed, with the following clarifying changes: 5.01 General Voter Authority — In the first sentence change processes to rop cess• 5.02 Petitions In the last sentence insert re�istered before voter. � 5.03 Form of Petition In the first sentence insert of the ci after voters. 5.06 Action on Sufficient Petition Motion by Crump that the third sentence is to read "If no election is to occur wit.�in 120 days after the__final deternunation of suff'iciencv of the petition.... Motion was approved all voting aye. 5.07 Repeai or amendment of ordinances Change accepted to effective. Motion by .Tohnson to adopt Chapter 5 with the cha,nges ahove. Motion was approved on a roll ca11 vote, Lorenz, nay; all others, aye. 3.09 When Ordinances and Resolutions Take Effect After changes made during discussion of the section, Sands moved adoption of 3.09 with the following language: "Every resolution and emergency ordinance shall take effect immediately upon its passage or at such later date as it specifies. Every ordinance adopted by the voters of #he city shall become effective 30 days after adoption unless the ordinance specifies a la#er effective date. Motion was approved on a roll call vote, all voting aye. Chapter 3 has now been adopted in its entirety. Chapter 6 Administration of City AfFairs All action was based on the League of Minnesota Cities model charter. b.Ql The_ Cit,�ger Motion by Johnson that Ron Riach research the subject of whether the city manager is paid during a period of suspension. Motion was approved on a vQice vote. b_02 Powers and Duties of the City Mana�er Motion by Johnson to adopt Section 6.02, striking the city clerk in subdivision 3. Motion was approved on a voice vote. 6.03 Aclministrative Or anization Motion by Riach to adopt as stated in the model charter. Motion was approved on a voice vote. See 6.U4 for additional wording for this section. 6.04 Subordinate Officers Motion by Johnson to elitninate tlus section. Motion was approved on a voice vote. Lorenz moved a friendly amendment to 6.03, adopted by Riach, to transfer from 6.04 the provision granting the city council the power to abolish offices which have been created by ordinance as it may see fit. Motian was approved on a voice vote. Jack Brewer was given the assignment working out the language. 6.05 Purchases and Contracts (This sectzon will now become 6.04) No action was iaken because of uncertainty about the necessify of inciuding the provision in the second sentence which lizrtits the dollar amount of purchases and contracts the city manager may approve without council consent, and whether the state contracting law covers the third sentence. Motion by Sands that Bob Bell consult with Duke Addicks about the necessity of including sentences 2 and 3. Motion was approved on a voice vote. Chapter 7 Taxation and Finances 7.OI Council to Control Finances Motion by Sands ta adopt the model charter's language. Motion was approved on a voice. 7.Q2 Fiscal Year Motion by Bell to adopt the model charter language. Motion was approve on a voice vote. 7.03 System of Taxation Mation by Crump to adopt the model charter language. Motion was approved on a voice vote. 7.04 Submission of Bud�et Motion by Johnson to adopt the model charter language. Motion was approved on a voice vote. 7.05 Ca ital Im rovement Pro am Motion by Sands to approve the model charter language. Friendly amendrnent by Brewer to change the wording in the last sentence by striking shall hold a public hearin� to sha11 cause a ublic hearin to be held. Second friendly amendment by Lorenz who volunteered to consult with the acting city manager regarding the new wording and the apprapriate date for the adoption of the city budget. The amended motion was approved on a voice vote. The change in wording was made to conform to present procedures; the Roseville Planning Commission recommends the capital improvement budget and is responsible for holding the first hearing. 7.06 Council Action on Bud et No action was taken on this section. Although the chair volunteered to confer with the acting city manager on current procedures on this subject a formal motion by Bell to do so was approved on a voice vote. The remaining sections of Chapter 7 will be considered at the next meeting. A discussion followed on a timetable �or fuushing the charter process in time for the November electzon. Johnson, Bell, Sands and Crump wi.11 review Chapters 8(Public Lnprovements and Special Assessments}, 9(Etninent Domain) and 10 (Franchises) and make recommendations concerning them at the next meeting. We expect that we will need to schedule an extra meeting between tl�e regularly scheduled Juiy and August tr�eetings. ' V . Ad' ournment T�e meeting adjourned at 9:35 p.m. Georgiana Sobola Secretary TAXATION AND FINANCES Section 7.01 _ Council to control finances. The council shall have full authority over the financial affairs af the city. It shall provide for the collectian and protec#ion of all revenues and other assets and the auditing and Settlement of accounts. Section 7.02. Fiscal year. The fiscal year of the city shall be the calendar year. Section 7.03. System of taxation. Subject to the state constitution and except as forbidden by it or law the council may provide by ordinance for a system of local taxation. In the taxation of real and personal property under a system of local taxation the council must conform as nearly as possible to law in the assessrnent of property and the collection of the taxes. Section 7.04. Preparation of budget. The manager must prepare an annual bndget and submit it to the council in accordance with a budget calendar. The b�tdget must include the general fund but may include ather funds at the discre#ion of the cify council. The estirr�ated revenues and expenditures fot each fund must be shown for eac� department of the city. T`he city manager must submit with the budget explanatory statements deemed necessary. The budget must show comparative figltres for the current fiscal year, actual and estimated, and actual figures far the preceding year. T�e budget shail show the income and expenditures classified in accordance with generally accepted accounting principles. Cozzsistent with fihese provisions, the budget shall contain such information and be in the form prescribed by ordinance and by law. Section 7.05. Passage of annual budget. At least thirty {30} days prior to the adoption of the proposed annual budget ar�d or property tax levy required by state law, the city manager shall submit a preliminary proposed budget andlor property tax levy to the city council. Public �earings, notices of public hearings, and other legal publication requirements shall be inacordance with state law. Complete copies of the proposed budget shail be available for public view at all meetings at which the council reviews the proposed budget. The annual budget finally agreed upon shauld set forth in detail the complete financiai plan of the city for the ensuring fiscal year for the funds budgeted. It shal� indicaie the sums to be raised and from what sources and the sums to be spend and for what purpose according to Section 7.04. The total sum appropriated shall be equal to the total estimated revenue and allocated surplus. `The council shall adopt the budget prior to the statutory requirement for certif cation of the budge# to the county auditor by a resolution. The council shall also adopt a resolution levying whatever taa�es it considers necessary within statutory limits for tl�e ensuing year for each fund. The t� levy resolution shall be certified to the County auditor in accordance with the law. At the beginning of the fiscal year, the susns fixed in the budget resolution shall be and become appropriated for the several pusposes named in the budget resolution and no other. Sectian 7.06. Enforcement of the budget. The city manager shall enforce s#rictly the provisions of the budget. He or she shall not authorize any payment or the incurring of any obligation by the city unless an appropriation has been made in the budget resoiution and there is a sufficient unexpended balance left after deducting the totai past expenditwres and enct�mbrances against the appropriation. No officer or employee of the city shall ptace any order or malce any purchase except for a purpose and to the amount authorized in the budget resolution or as set out in section 7.07. Any obligation incurred by any person in the employ of the city for any purpose not authorized in the budget resolution or for any amount in excess vf the amount authorized shall be a personal obiigation upon the persan incurring the obligation. Section 7.07. Alterations in the budget. After the bud�et resolution has been adopted, the council shall not increase the amounts fixed in the resolution beyond the estimated receipts except to the extent that actual receipts exceed the estimate or other funds are deemed available. At any time the council may, by resolution approved by a tnajority of its members, reduce the sums appropriated for any purpase by the budget resolution or authorize the transfer of sums from. unencumbered balances of appropniations in the budget resolution to other purposes. Section 7.08. Disbursements. No disbursements of city funds shail be tnade except by authorization of the city manager and the mayor or treasurer. A register shall be prepared and maintained specify�ng the purposes for which the disbursement is made and the £und from which it is drawn. No such payment sha1l be issued un#il there is money to the credit of the fund from which it is to be paid, sufficient to pay it together with all outstanding encumbrances upon the fund. No such payment shall be issued untiI the claim to which it relates has been supported by an itemized bill, payroll or time sheet appraved and sigied by the responsible city officer who vouches for its correctness and reasonableness. The city manager shall note on each contract requiring the payment af maney by the city the particular fund out of which it is to be paid. The council may by ordinance make further regulations for the safekeeping and disbursement of the funds of the city. Section 7.Q9. Fur�ds. There shall be maintained in the city treasury a general fund and such other funds as�nay be required by staterte, ordinax�ce, or resolution. The council may, by ordinance or resolution, make inter-fund loans, except from trust and agency funds, as it may deem n�cessary and appropriate. Section 7.10. Accounts and reports. The accounts of the city shall be maintained on an accrual or modifieci accrual basis in accordance with generally accepted governmentai accounting standards and procedures. The city manager shall submit such reports as will be necessary in order to keep the council fiilly infornned of the financial condition of the city. The manager must provide for an annuai audit of the city's finances by either the state auditor or a firm of certified public accountants. A summary of the audit must be published in accordance with state statutes. Section 7.11. City indebtedness. Except as provided in sections 7.12 and 7. I3, no obligations shall be issued to pay current ex�enses, but the council rriay issue and sell obligations for any other municipal purpose in accordance with law and within the limitations prescribed by law. Except in the case of obligations for which an election is not required by this charter or by law, no such obligations shall be issued and sold without the approval of the majority of the voters voting on the question at a general or special election. Section 7.12. Anticipatian certificates. At any time after �anuary 1 the council may issue certificates of indebtedness in anticipation of state and federal aids and the collection of taxes levied the previous year for any fund and not yet collected. The totai amount of certificates issued against any fund fot any year together with interest thereon until maturity shall not exceed the total of state and federal aids and current taxes due to the fund and uncollected at the time of issuance. Such certificates shall be issued on such terms and conditions as the council may determine, but they shall become due not later than April 1 of the year following their issua.nce. The proceeds of the tax levied and such state or federal aids as the governu�g body may have allocated for the fund against which tax anticipation certificates are issued and the fiill faith and credit of the city shali be irrevocably pledged for the redemption of the certificates. Section 7.13. Emergency debt certificates. If in any year the receipts frorn taxes or other sources should from some unforeseen cause become insufficient for the ordinary expenses of the city, or if any calamity or other public emergency necessitates the making of extraordinary expenditures, the council may by ordinance issue on such terms and in such manner as the conncil determines emergency debt certificates to run not to exceed three years. A tax sufficient to pay principal and interest on such certif cates with the margin required by law shall be levied as required hy law. The ordinance authorizing an issue of such emergency debt certificate shall state the nature of the emergency and be approved by at leasfi five members of the council. It-may be passed as an emergency ordinance.