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Roseville City Council Meeting Minutes Special Meeting of February 10, 2007 Page 2 of 10 Councilmen1ber Pust noted that the August 8, 2005 Rules of Procedure were in conflict with the proposed 10 day advance notice for an item appearing on a Coun- cil agenda. Discussion included supporting the meeting curfew time based on productivity levels of Councilmembers and staff following previous work responsibilities; how- ever, recognizing the need for flexibility based on public input, items being dis- cussed, and meeting specific deadline requirements for agenda items. Council- members by consensus agreed to the proposed language of Rule 2, contingent upon City Manager Malinen verifying with the City Attorney the language superseding the language of Item 6 of the August 8, 2005 Rules of Procedure entitled "Suspen- sion of Rules," related to a 2/3' s vote or super majority and stipulations of State Statute and/or procedural rules and their possible suspension. Mayor Klausing expressed his support for "less paper" but his preference for his packet in paper format to ease review and note taking and to avoid the cumber- some copying of documents from electronic format and potential confusion with document availability. Discussion included options for individual Councilmembers to print their own hard copies of documents; time limitations of Councilmembers; repetition of some re- ports coming before the City Council on more than one occasion and how to re- duce that paperwork; additional staff work required to incorporate "returned" documents with new agenda packets; ability of Councilmembers and staff to return large map or plan items as appropriate; preference of Councilmembers to apply environmental considerations to as much of the packet materials as possible, whether that meant going paperless; recycling maps and other items; printing ac- cess and capabilities for PDF files; recognizing time constraints; and other consid- erati ons. Councilmember Roe noted that as new technologies came forward and with the re- design of the City's website, the City could continue to work toward possible password-protected electronic files for Council consumption in obtaining docu- ments. City Manager Malinen advised that additional research and staff discussion on lo- gistics and process needed to be held on a staff level prior to staff recommenda- tions regarding electronic and/or paper agenda packet preparation and distribution.