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Regular City Council Meeting AND Board of Adjustments and Appeals Monday,July 23, 2012 Page 17 City Manager Malinen advised that it was his understanding, in consulting with other communities, that everyone within a particular congressional district had received a similar request; and further noted that the City of Roseville, based on their research on handling this request, was serving as a resource for other cities. City Manager Malinen noted that this was also in part due to the City of Rose- ville serving as data storage for those cities in partnership with the City for IT services and support,under various Joint Powers Agreements (JPA's). City Manager Malinen, in response to public comments about a "statement" or "promise" not to share e-mail information, advised that he was not aware of such a statement; however he advised that staff would be amenable to an appro- priate statement alerting participants of such a possibility again in the future. City Manager Malinen questioned if the City could allow cancellation, since they were unable to purge any addresses prior to releasing it for this public in- formation request, and to the extend the City held those kinds of records, and obliged to provide the data upon request. Mayor Roe advised that he had researched the statement on the City's Website related to a privacy statement; and proceeded to read a copy of it. However, from his personal perspective, Mayor Roe opined that it didn't make it clear what people were getting into. Councilmember Willmus sought clarification on the original request of Mr. Berglund; and staff's response to it and how the scope of information provided was finally determined, whether defined by Mr. Berglund or volunteered by staff. Councilmember Willmus also questioned who made the decision to put the information on a CD for Mr. Berglund, and why not go with the letter of the law and bill Mr. Berglund the full $1,400.00. City Manager Malinen advised that the actual data provided had been narrowed down from the original request of Mr. Berglund. City Manager Malinen ad- vised that providing the information via CD was at the request of Mr. Berglund; and noted that the law allows the data to be provided in electronic format. Councilmember McGehee opined that staff did the right thing, in terms of get- ting the information to Mr. Berglund; and opined that essentially the data con- sisted of e-mail addresses only. Councilmember McGehee, while recognizing that it is unfortunate that the State of MN Data Privacy Act considers anything public information, she didn't think citizens should be discouraged from partici- pating in list serves that provide civic information and opportunities to engage in their community. Councilmember McGehee noted the options for securing e- mail addresses and avoiding spam through various e-mail servers and setting up separate accounts to filter information. Councilmember McGehee stated that