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Regular City Council Meeting AND Board of Adjustments and Appeals Monday,July 23,2012 Page 16 received through the City. Mr. Malinen advised that Ms. Curti immediately be- gan to work with the City's Information Technology (IT) staff to understand the scope of this undertaking to meet the information request, as required under the Data Privacy Act in the State of MN. Mr. Malinen noted that, on July 9, 2012, Ms. Curti had sent a letter to Mr. Ber- glund, under the City Manager's signature, advising him of the staff time and cost to process such an extensive request and asked him to narrow his request. At that time, Mr. Malinen advised that Ms. Curti and the IT Department staff es- timated approximately forty (40) hours of staff time to extract e-mails. By State Statute, a copy of which was also displayed by Mr. Malinen, the City is obligat- ed to provide this information, deemed public information, but is able to recoup costs for staff time to do so, estimated at approximately$1,400.00. City Manager Malinen advised that Mr. Berglund responded to Ms. Curti's July 9, 2012 letter on July 18, 2012; while during this time staff was consulting with the City Attorney's Office as well on complying with this request. City Manag- er Malinen advised that staff was also relying, in some part, on a State of MN Department of Administration Opinion, also displayed, Chapter 13 of which identifies the classification of public data, including e-mails, phone numbers and addresses, all determined to be considered public information. At that point, City Manager Malinen and staff sought an opinion as to whether or not the City could purge information or delete some that staff was obviously aware were not preferred for distribution; however, under the Data Practices Act, City Manager Malinen advised that they were told this was not legal for the City to do. With those rulings in place, City Manager Malinen advised that a CD with the addresses, as requested by Mr. Berglund as an outside party, had been provided by the City Manager's Office. City Manager Malinen shared the concerns ex- pressed by those residents and others whose addresses had been distributed. In an attempt to make people aware, City Manager Malinen advised that staff had let those people shown on e-mail lists of various kinds in the City's database of this situation as quickly as possible, alerting them that the City had replied to. this request for public information. City Manager Malinen noted that the timing of this, last Friday afternoon, was unfortunate, however, due to Ms. Curti being off this week, she was seeking to get things taken care of before she left the office on Friday, and without further delay. City Manager Malinen assured the public and Councilmembers that there was no devious attempt on the part of staff to delay advising those whose e-mail addresses had been distributed.