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September 19, 2012 <br />Item 7.b <br />Civic Engagement Task Force <br />c) Create a group email account for each commission and automatically forward messages <br />sent to each commission to the respective commission members. <br />6) Enhance Overall City Communication <br />6.1 Policy Intent or Practice: The city should go beyond the legal requirements for public <br />notification and provide information on issues critical to Roseville's development (refer to <br />item 9: Improve Notification Processes for suggested criteria).) <br />Rationale: Many residents feel that the legal requirement of public notification is <br />insufficient to provide information on significant issues before the City. The City should <br />exceed these requirements on issues critical to Roseville's development. <br />We recommend the City: <br />a) Organize /host an open house or community meeting for projects that pose issues <br />of substantial community or neighborhood -wide impact (refer to item 9: Improve <br />Notification Processes for suggested criteria) to engage in dialogue before the <br />Council or any commission takes any formal action. This would allow the city to <br />explain the project, answer any questions, identify pros and cons, and get a feel <br />for residents' viewpoints. <br />b) Aggressively communicate these open house opportunities in local media, as well <br />as through existing communications systems and networks. <br />c) Encourage staff to consult with community and neighborhood leaders on issues <br />.o seville' s deve <br />d) Make the budget process more transparent and understandable to residents, and <br />utilize other resources such as a Roseville U course on budgeting, neighborhood <br />workshops, and /or webinars to engage residents in budgeting well before the <br />budget is finalized. (See Recommendation 1. 1, a, above.) <br />See Edina Civic Engagement web page Public Participation in the Budgeting <br />Process. <br />6.2 Policy Intent or Practice: The city should emphasize communications utilizing existing <br />systems more proactively and effectively with the intention of engaging residents. <br />Rationale: When residents receive information in a timely manner and in clear <br />understandable language, they are better able to process and provide feedback on how they <br />would like their city to be run, and the city is better able to respond to citizen concerns. <br />September 12, 2012, Penultimate Draft 1.2 14 <br />