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September 19, 2012 Item 7.b Civic Engagement Task Force We recommend the City: a) Expand the notification radius for projects reaching a threshold of having significant impact, based on those proposals that meet certain criteria. We recognize developing such criteria is challenging and therefore recommend the following as a starting point: i. Environmental impact including any use that will generate air emissions beyond normal heating and cooling or restaurant exhaust; and noise that may be heard beyond a 500 foot radius or at any distance from the property before 7:00 am or after 5:00 pm weekdays or anytime on weekends and holidays; any proposal requiring a mandatory Environmental Assessment Worksheet (EAW) or a proposal that would require an EAW on its own if an Alternative Urban Area -wide Review (AUAR) had not been prepared. ii. Any proposal requiring a change to the Comprehensive Plan or an interpretation of the intent of the Comprehensive Plan. iii. Any proposal requiring a rezoning for a site of more than one acre. iv. Any subdivision creating more than 20 residential lots or more than 40 residential dwelling units. b) Require notification for such proposals be provided to any established neighborhood organization any part of which falls within 500 feet of the proposal and to all residents and businesses within 1500 feet of the proposal and solicit their input. Highway and freeway rights of way shall not be included in the measured radius and the city will liberally interpret this notice criteria. c) Work with governing associations of condominiums and townhomes to notify residents, and advise neighborhood groups and associations of pending development issues as soon as legally - allowable and solicit their input. d) Co -host (with the proposer) informal public communications meetings in the community to display renderings, drawings and maps of the proposal and set aside time to respond to residents' questions and concerns. These should include site plans, landscaping plans, lighting plans with off -site impacts shown, and in the case of buildings higher than 35 feet, site cross - section drawings showing the relationship of the proposed buildings to existing adjacent buildings. e) Provide administrative and communications supports for the above mentioned information meetings, such as maintaining an attendance list and taking notes; providing information on the proposed schedule, future public meetings, and review and decision processes; and informing the public on how to access staff reports and other information regarding the proposal. September 12, 2012, Penultimate Draft 1.2 17