2012-10-04_PR_Packet - Laserfiche WebLink

Home

wwkw SH"L+E REQUEST FOR COUNCIL ACTION Date: 10-08-12 Item No.: Department Approval City Manager Approval Y Item Description: Approve LHB Consulting as Lead Consultant for the Park and Recreation Renewal Program 1 BACKGROUND Aga On November 3rd, 2010 the City Council adopted the Parks and Recreation System Master Plan. On July 11th, 2011, the City Council authorized a $19,025M Park and Recreation Renewal 5 Program(PRRP). 6 7 On January 9, 2012, the City Council authorized the staff to work with Arizona State University 8 (ASU) to implement the Best Value Procurement Method for the PRRP. 10 The PRRP was on hold until the y litigation was cleared on Jul 23rd 2012. g , 1 2 The first step to the implementation process is to select a lead consultant for a scope as follows: 13 * Coordinate planning efforts in concert with the community and city staff 14 • Review projects, costs, staging of improvements and implementation schedules 15 . Facilitate public meetings during the planning phase 16 • Create detail concept plans for parks and facilties 1 7 . Develop system wide design and contruction standards 18 i Assist in the selction of sub-consultants 19 • Assure consistency with the adopted system wide master plan Ail 2'� A Request for Proposal (RFP) was prepared using the ASU Best Value Procurement format and 22 language with final City Attorney approval. 23 24 On July 25th, 2012 the RFP was issued to (19) known qualified firms and was posted via the city 25 web site, McGraw Hill plans exchange and other web sites. 26 27 On August 81h , 2012 a mandatory pre-proposal education/training session was held for any and Aga 8 all interested firms. Ada 9 30 On August 20th, 2012, six proposals were received. The Best Value Procurement selection ",r 1 process began with a five member evaluation team made up of staff from Parks and Recreation 32 and Public Works and a representative from the Parks and Recreation Commission. Intial Pagel of 3