1982 - Summary of City Government

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� Bepartment: Finance Policy Title: Control and IIan�ling of Receipts Background StateMent:. The Caty xeceives money daily and de�osxts these monies to three different banks. Self insurance £iuid and bond construction fund are each deposited to separate banks, and all other monies received are deposited to the third bank. Money is received at the City IIall £or the utility billing, and alI other receipts, except for off-sale liquor, Ice Arena, Golf Course, anct Recreation �ees. Because the monies the City recezved are denosited in three banks and come from a number o£ di£ferent locations and source, there is a continuing need to review the �rocedures in handling these receipts so that sound fiscal control is main�ained. Policy Statemeni: Saun� fiscal control is necessaxy in the hand�ing of receints to insure that the �onies xeceived from the various sources are propexly accounted for on the City?s recor�s, includin� monthly xeconcilia- tions of aIZ bank accotmts and the annual audit; ar_d then promPtiy denosited in the bank. The Finance Department is continually reviewing the control and hand�in� o� receipts, as the sources of receipts and the number of depositories r►ay change to insure that so.und fiscal con�rol of al� monies is maintained. Procedure 5tatement: Off-sale liquo� sales are recorded by cash re�;ister as each sal.e is made. The total day's receints are Put in a vault overni;ht, and the next morning, the cash re�;istex is cleared and the denosit is done. Liquor Store personneZ then take the rioney to the bank for de�osit and brin� the cash register tapes and the cieposit slips to the Fznance Department for review and entry on the City's records. The Recreation Department xeceives ali the £ees �or the activities they snonsor. These £ees are recorded by cash re�istex, and each ni�ht �re nut in the vault. T'he nexi morning„ the cash register zs cleared and the d.enosit is vrepared, The deposit a.nd cash re�ister fiapes are brought to the City Hall, and a deposit slip is made anc� the money is deposzted the same day. Gol.f Course mon.ies are recorded by cash reaister as p,reen fees, and oiher sales are made. The cash re�ister is cZeared each night, and the deposit is done and taken to the bank and put in the night de�os�tory. The next c�ay, the denosz� slin and the cash register rapes are brou�ht to the Pinance Departr.ient by a golf course emr�Ioyee for review ancl entry on �he Ca.�y records. Ice Arena taonies are recoxded by cash xegister and on a special denosit form which is used f_or hockey �ames. The to�al day's xeceirts are �ut in the vault at nzght, and the next rtorning, the cash re�isters are cleared, and if a hockey �ame was played, the deposits for each are done and brou�ht to the Fina.nce Denartment by the Ice Arena Personnel. These denosits axe taken to the hank by the Police Departm.ent tiaith the deposit frori the City Hall. The Finance Depaxtment reviews thc dePosit information £or entry on the Ci��'s records.