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f)epartment: 'Finance <br />Policy 'Title: �'ayroll Ite��ortin� <br />Backgra�nd Statement: Data from three sources is used to oi�rain the hours <br />worked by all employees, includin� vacation, sick leave, compensatory time <br />off, and normal work hours. Persoiinel paid Uy the tiour turn in time sheets <br />on t]ze fourth ivorking day before pay ciay. Hours �or personnel in the <br />Public ldorks Division are maintained as part o£ the Street PayrolJ. System <br />and all other employees turn in a tir,ie sheet on �ay day. 11I1 full time � <br />personnel are paid current through pay day with a one pay period lag in <br />recording of vacation, sick leave, and compensatory tir�e of�, to t}ie <br />attenclance re�ord. I-Iourly �ersonnel are paid current thxou�h the day their <br />�ime si�eet is received. <br />All hours are then recorded on ��yro11 cards and with all other payroll ` <br />changes are sent to thc Service ]3uxeau on the second workin� day �efore <br />;�ay day. The payroll infQrmation is processec� and returned the day hefore <br />pay day for review by Finance personnel before the checks are distributed <br />on pay day. Salary changes for salaried and hourly t�ersannel are processed <br />by Administration with changes in employee deductions bein� hand�ed by <br />Tinance. <br />Policy Statement: The �urpose of the City's payroil reporting systert is <br />to �acilztate a timely scl�edule for the issuance of payroll checks and to <br />insure that a11 claims r"or �vages and saiaries are properly verified and <br />authoxized hy the responsible o£�icials. Pay checks kiill l�e regularly <br />distriY�utecl on tlie lStli and Iast day of each month, or on the �recedinQ <br />Friday if the re�ular pay date is on a �aeelcend, or if '!onday is a legal <br />ttoliday. <br />Procedure Statement : 'I'ime iJOrkecl for hourly personnel is turnea in on <br />tlie fourth tivorkinh clay before pay day. Vacation, sick leave, and coi�pensa- <br />tory time off for a11 Qt1�er personnel is taken from the prececiiti� pay <br />period alon; tivit}t the number o£ ]iaurs in t�ie current j�ay period ancl is <br />recor�lecl on payroll carcis. These liours along tiaifil� all rayroll C1langeS <br />axe sent to the Sexvice �3ureau on the seco�lc3 work day be£ore pay day. <br />Rate changes for aIl personnel rnust he receivect by Finance on the second <br />working day be£ore I�ay �l�iy or these chan�es ieill not aP�ear on the check. <br />Time sheets must be signed �y thc cmployee and the followin7 authorzzed <br />personnel: <br />tldministration <br />Pinance <br />!'olice <br />I'ire <br />Public E1'or�:s, Street, E.itilities <br />I:ecreation, Golf, Ice �lrena <br />I.iquor <br />City F+.anaRex, �lssistant Ci.ty `Iana�er <br />f'i.nance Uirector, ilssistant Finance 1?ir <br />Police Chi�f, 11e�uty c;liief <br />Fire Chief, Uepti�.ty Chief <br />E'ublic jVorks [)irectox, City I;n�ineer, <br />Puillic l:'orks Su�erintendent <br />Recrcation Uirector, Assistant <br />Recrcation I)irectar, Ice arena `•!nr. <br />llsszstant rinance llirector <br />'I'ir�c slieeis siRnc�i �y any otllcr einPlovees must also be si�;ned t�y authori?ed <br />�ersonnel. 'T}ie comnletecl l�ay roll zs returned to Fznarice on t3�e day hefore <br />nay day £or revie�v and the checks are cii_strif�uted oai �ay day. <br />.1utE�ority: City Ordinance, Acloptecl f3lzciget, Finanee 1)enartment llirective. <br />s/3oIs2 <br />