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A• The Department Secretary notifies in writing all applicants of results of the written <br />eYamination and physical qnalification test. <br />B• The Departrnent Secretary notif es in writing all applicants who have been selected <br />to participate in the Initial Interview. <br />C• FalIowing the Initial Interview, a Depar�ment representative will call the finalists to <br />an'ange a Second Interview. The Department Secretary notifies in writing all <br />candidates explaining finalists have been seiected, but that they may still be called <br />for a Second Interview, should any or all of the finalists be rejected by the City <br />Manager. <br />D. Upon selection by the City Manager, the finalist{s) will receive a ietter offering the <br />police officer position(s), along with the terms and conditions of their appointment <br />to the position, including that the offer is contingent upon resul�s of the psychological <br />and medical examina.tions and drug screening. <br />Finalists not offered a position will receive a letter from the Depart�nent Secretary <br />stating the length of time their names will remain on the Civil Service Eligibility List. <br />4. SECURITY AND NIAINTENANCE OF SELECTION RECORDS <br />A• icati n ate 'als: Application materials for unsuccessful candidates, including <br />the City application form, resume, results of the written test, and ather similar <br />materials, shall be kept in a locked storage area for twa years following the <br />completion of the hiring process. Application materiais from candidates ultimately <br />hired by the Department will be kept in their employee personnel f Ies. <br />B• Bac ound I ve ti a'ons: Background Investigation packets for both successful <br />and unsuccessfiil candidates will be kegt in a locked file for three years following the <br />completion of the hiring process. <br />C. Ps c olo 'cal and M dica Examinati ns: Results of the psychological and <br />medical examinations will remain in a secured file, separate from the individual's <br />personnel file, for the term of the individual's employment with the City of Roseville. <br />The employee may review eittier report, but only in the presence of the Hurnan <br />Resource Coordinator or Chief of Police; copying of the reports will not be <br />permitted. <br />D. Dis o al of eco ds: Records which aze part of the selection process shall be <br />disposed of at the end of their retention period in such a manner as to preserve their <br />confidentiality. <br />#32/5 <br />